Company/corporate Secretary

6 months ago

Birmingham, United Kingdom Reliance Social Housing CIC Full time

We are seeking a proactive and experienced Company Secretary to join our expanding team in this Midlands based housing association.

You will be expected to manage and prepare the corporate calendars for the board, supporting the board, collating agendas and board papers, attending and taking minutes and supporting the CEO in maintaining effective governance processes, risk and compliance. If you have a track record of working in the Social Housing Sector and would enjoy working at a dynamic and entrepreneurial social enterprise then you would be ideal for this position.

Reliance Social Housing C.I.C is a not for profit registered provider of social housing, regulated by Homes England. Registered in 2013, reliance has expanded and innovated, providing both temporary and general needs accommodation.

You will be responsible to the Chief Executive for the day-to-day queries and requests from the business, auditors, internal staff and external stakeholders as well as making sure the board are compliant. This will involve providing support with various tasks including:
**General Company Secretary Duties**
- Advising the Board of its corporate compliance obligations and arranging for the preparation and filing of statutory forms at the Companies Registration Office.
- Managing the completion of the regulatory returns to the Housing Regulator.
- Manage all aspects of Board and Committees (Including papers, minutes taking, agendas, attendance registers, declarations of interests, DBS checks and L&D records)
- Preparing documentation for various statutory changes, such as amendments to memoranda and articles of association.
- Maintaining company secretarial records to include updating Minute Books and Statutory Registers and other registers.
- Preparation of the Governance Section in Reliance Annual Report.

**Governance & Compliance**
- Review and develop the overall governance framework for the organisation.
- Ensure compliance with constitutional and regulatory requirements.
- Reviewing the company’s governance processes to ensure these remain fit for purpose and consider any improvements or initiatives that could strengthen governance.
- Document a compliance calendar of all matters that require periodic submission, or review. Form an agenda forward plan for use by the board.

**Risk and Assurance**
- Support the development, implementation and compliance with Risk Management strategy and policy.
- Own / Manage the risk register.

**Functional Effectiveness**
- Assisting the Board and its sub-committees to function effectively and in accordance with their terms of reference and best practice by proactively managing the agenda.
- Ensuring the presentation of high quality, accurate and up-to-date information in advance of meetings to enhance the capability of the Board for good decision making.
- Assisting the Chair with induction and training of new Board members, assisting the Chair in developing tailored induction plans in tandem with best practice governance requirements and arranging training so that Board members can effectively carry out their role.

**Board Membership Review**
- Review the policy approach to board member appointment, remuneration, appraisal, reappointment, and succession. Integrate with how the board views its composition and performance (in compliance with chosen Code of Governance).
- Have template documents in place for the appraisal of board members, and the effectiveness of the board. Combine with a review of the skills the board has at its disposal, relative to what will be needed in the future.

**Relationship Management**
- Building and maintaining effective working relationships with all Board members, CEO and the Executive Team, offering impartial advice and information, acting in the best interests of the company.
- Maintaining an awareness of legal developments affecting social and affordable housing and ensure that they are communicated to the Board as necessary.

**Corporate Responsibilities**
- Ensure all Board activity is aligned to Reliance Social Housing values and contributes to the mission of supporting the development of thriving communities.
- Always adhere to all Reliance’s policies and procedures.
- Exercise discretion and act with integrity always in a highly organised manner.

By joining our team, you will have the opportunity to work in a supportive and collaborative environment where professional development and growth are encouraged.

This role is office-based Monday to Friday with the option of Hybrid Working.

**Person specification**

**Skills and experience**

**Essential**:

- Ability to demonstrate appropriate skills and knowledge.
- Excellent attention to detail.
- Good verbal and written communication skills.
- Knowledge of the MS Office suite (particularly Word and Excel).
- Company Secretarial / Governance 3 years.
- Regulatory intervention experience within Housing sector essential.

**Personal qualities**:

- Commitment to Reliance Social hous

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