Assistant Company Secretary

3 weeks ago


London, United Kingdom ERM Group Full time

Responsibilities:

- Assist in supporting ERM subsidiaries globally on their company secretarial and corporate compliance obligations.
- Update company records and submit filings at Companies House and other corporate registries.
- Maintain reliable corporate information, filing of minutes, resolutions and other relevant documents in Diligent.
- Draft standard minutes and resolutions from templates.
- Arrange the collection of relevant director signatures as and when required.
- Arrange notary / apostille requests and notarial office visits.
- Update the group structure charts and global entity lists quarterly.
- Arrange the processing of company secretarial and corporate legal invoices.
- Assist in updating the Corporate Legal intranet site used by the ERM business.
- Assist in the management of the ERM parent company share register.
- Support the Deputy Company Secretary on development of good governance, training modules and other special projects.
- Monitor and distribute incoming mail and requests for support from the Corporate Legal and Shareholder central inboxes.
- Any other duties as required.

What you’ll need:

- Minimum 5 years’ experience of company secretarial practice and processes in the UK or an equivalent jurisdiction is essential.
- Experience of using Diligent, or a similar legal entity management system is highly desirable.
- Ability to effectively manage multiple, challenging and conflicting priorities.
- Excellent interpersonal and communication skills and ability to adapt your approach to work with different cultures and ways of doing business.
- Excellent IT skills with a willingness to learn new systems.

This job is a good fit for you if:

- You have gained experience in supporting the provision of company secretarial services, preferably in a large multi-jurisdictional corporate group.
- You are extremely well organised, displaying strong attention to detail and accuracy.
- You are able to liaise confidentially at all levels and act with discretion.
- You display sound thoughtful judgement.
- You want to boost your company secretarial knowledge and experience across a wide range of countries in EMEA, Americas and Asia Pacific.

About ERM

ERM is the world’s largest global pure-play sustainability consultancy, with more than 50 years of market leadership. ERM uses its unique combination of technical depth and commercial acumen to partner with the world’s leading organizations, creating innovative solutions to sustainability challenges, and unlocking commercial opportunities that meet the needs of today while preserving opportunity for future generations.

With over 8,500 employees worldwide operating from 170+ offices in 40 countries, ERM is unmatched in its ability to operationalize sustainability across the business lifecycle and at all levels of an organization, which we call our boots to boardroom approach. Backed by KKR, one of the largest private market investors, and informed by deep sector and technical expertise, ERM deploys proven, integrated approaches that meet our clients’ most pressing sustainability needs and address day-to-day EHS and ESG imperatives.



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