Document Controller
3 months ago
I am working with a client, who specialse in commercial fit out/installation projects in London, Essex and Kent, who are actively seeking an experienced Document Controller to join a talented and dynamic Project Administration Team.
**Key Responsiblities**
- Coordinate all activities related to the Document Control Procedure, including Technical Documents, Drawings, and Correspondence.
- Input Document Metadata into the relevant SharePoint Lists and Libraries ensuring that the information is accurate and up to date.
- Manage the Document Lifecycle from Design to Construction stages, tracking all comments, changes, issues, and evidence.
- Issue controlled copies of latest approved documents and drawings to the Project Team, Sub-Contractors and Client
- Maintain the Documents, Drawings, Lists, Libraries, and Trackers in the Project Sharepoint Sites under safe custody with easy traceability.
- Ensure Compliance with Naming Conventions and Document Management processes and quality check all document data.
- Organise meetings when required, including taking meeting minutes and actions.
- Offer basic guidance of how to use SharePoint to the Project Team.
- Assist the Project Team in locating the required information on SharePoint.
- Act as focal point for all Project Document Management matters.
**Essential Skills and Experience**
- Good communication and relationship management skills.
- Proficient and knowledgeable in Microsoft O365 Packages.
- Experience using Document Management Systems
- Ability to rapidly input data and retrieve records and information attributes.
- Ability to manage a given list of tasks.
- Ability to work well either alone or as part of a team.
- Understanding of Naming Conventions and Document Management Processes & Procedures.
- Ability to update and communicate accurate records.
- Excellent organisational skills.
- Able to prioritise and work independently when required.
**We are looking for**
- A good team player
- A self starter
- Attention to detail
- Process Driven
- Quick Learner
**Salary**: £25,000.00-£28,000.00 per year
Schedule:
- Monday to Friday
Supplemental pay types:
- Bonus scheme
Work Location: In person
Reference ID: KR/DC
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