Human Resources Assistant

3 weeks ago

Epsom, United Kingdom NESCOT College Full time

**Human Resources Assistant**

**Part time, 30 hours a week**

**£17,470 to £19,568 (actual salary)**

**(Salary depending on qualifications, experience and skills.)**

At Nescot we are recruiting for a part time **Human Resources Assistant** to become an integral part of our small friendly team. It’s 30 hours a week on site, all year round, we can be flexible with your hours according to your availability.

**What we are looking for**:

- Professional approach and ability to communicate with staff at all levels.
- Great work ethic.
- Super administration skills and attention to detail.
- Good IT skills and ability to support staff through self-service systems

You will be mainly dealing with the HR database systems and other HR work so must be very flexible and take a real pride in your work. Accuracy, great attention to detail and super administration skills are essential, as is a positive, enthusiastic and helpful attitude so that you can provide a good service to our staff.
- This role is employed through Nescot Enterprises Ltd, a wholly owned subsidiary of Nescot which operates different terms and conditions._

**Closing date is Sunday 18thJune 2023**

To provide a high-quality support service to the Human Resources team and the College. Ensuring all tasks are carried out effectively and efficiently whilst maintaining absolute confidentiality at all times and dealing with issues of a sensitive and personal nature in a professional manner.

**Main Duties and Tasks**:

- Responsible for completion and updating of the Single Central Record for all staff and non - payroll individuals working at the College, liaising with new staff and existing cross college staff as necessary.
- To assist with the onboarding process including generating offer letters and liaising with the HR Coordinator’s regarding contracts.
- Assists with first day inductions for new starters (including volunteers) ensuring all pre-employment documentation and processes are complete. Assists in the organisation and running of staff inductions.
- To Assist with the maintenance of accurate absence records on the computerised system for all staff, liaising with mangers and staff where required.
- Responsible for recording and monitoring of all probation and end of year reviews
- To act as first line support in the department by dealing with telephone, online and personal callers, initiating and responding to general enquiries.
- Photocopying, scanning and electronic filing of documents as required. Uploading relevant documents to the onboarding site
- Opens and sorts all incoming post, distributes any correspondence that can be dealt with by other staff within the team, and brings urgent matters to the attention of the Head of HR.
- To produce and manipulate reports from the HR database
- To assist in producing statistics and information relating to the work of the department as required.
- Assists with checking claims for payroll and any other payroll changes.
- Arranges meetings for the Department as necessary, including the booking of rooms and arranging refreshments.
- Assists in monitoring and updating of the Department’s intranet site on Sharepoint, and onboarding site.
- Deals sympathetically and professionally with staff who visit the Department and require support, directing them to the relevant HR personnel where necessary.
- Liaise with Volunteers working at the College to ensure all pre appointment information is gathered and saved on HR system and on personal file.
- Carries out and is actively involved in specific projects as directed by the Head of HR and Assistant Principal of HR & Organisational Development
- Raise orders and process invoices on the College Finance system as required.
- Carries out any other reasonable management requests.

**Job Types**: Part-time, Permanent
Part-time hours: 30 per week

**Salary**: £17,470.00-£19,568.00 per year

**Benefits**:

- Cycle to work scheme
- Free parking
- On-site gym
- On-site parking

Ability to commute/relocate:

- Epsom: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Please outline why you are interested in this role
- Tell us about your administrative experience
- Tell us about your IT skills and how you have used them
- How do you organise your work and prioritise tasks to ensure completed within deadline

Work Location: In person

Application deadline: 18/06/2023
Reference ID: 0388

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