Tech Admin

7 months ago

Glasgow, United Kingdom Thales Full time

Location: Linthouse Glasgow, United Kingdom

Thales people architect solutions that are relied upon to deliver operational advantage at every decisive moment throughout the mission. Defence and armed forces customers rely on us to deliver the full range of defensive systems for land, sea, and air. From early warning, to threat neutralisation, our platforms cover all levels from very short-range systems, to extended protection across the entire battle-space including Airspace Mobility Solutions, Vehicles and Tactical Systems and Missile Defence, Optronics, and Radar.

Together we offer fantastic opportunities for committed employees to learn and develop their career with us. At Thales UK, we research, develop, and supply technology and services that impact the lives of millions of people each day to make life better, and keep us safer. We innovate across five major industries; Aerospace, Defence, Ground Transportation, Security and Space. Your health and well-being matters to us and that’s why we offer you the flexibility to do what’s important to you; whether that’s part time hours, job sharing, home working, or the ability to flex your start and finish times. Where possible, we support a working pattern that suits your lifestyle and helps you reach your ambitions.

**Technical Administrator**
**Glasgow**

**The Role**:
Providing an administrative supporting role across multiple projects, with the aim of aiding manufacturing engineers and managers complete a variety of tasks as efficiently and diligently as possible. The role involves arranging and preparing meetings, tracking expenditure, monitoring action closure as well as many other general administrative tasks that can help the team. Documents or monthly metrics may need to be prepared with data that must be clear and accurate. You will offer support to projects across the UK and offer any assistance required.

**Key responsibilities**:

- Arrange meetings, minute taking, and preparing documents.
- Monitoring the actions and meeting tracking tool to expedite action closure and keep up to date for audits
- Updating work package descriptions and ensuring that they are completed to an expected standard and working with the core engineering team to update the change log on associated work packages as required.
- Monitoring weekly costs on the projects work packages and collating a monthly reconciliation of costs with the financial reporting system
- Collating costs and updating tracking spread sheets for systems engineering managers.
- Assisting engineering managers and project managers to update the resource management tool and align with current project needs
- Liaising with engineering teams to update task lists with current progress and working with project planners and project managers to update the master schedule
- Tracking supplier Requests for information (RFI) process and liaising between engineers and outside agencies to ensure that any information or changes are approved within a reasonable turnaround time to avoid delays.
- Providing ad-hoc assistance across multiple sites to help resolve any issues or problems that may arise
- General ad-hoc admin support for the project team

**About you**:

- Minimum 3 Highers of which Maths and English at a minimum B
- Working knowledge of Microsoft Windows and Office Applications (MS Word and MS Excel)
- Skilled in the use of Excel creating reports and manipulating data.
- Good written and verbal communication skills
- Organised
- Ability to work as part of a team
- Familiar with working in a budget and schedule constrained environment
- Power BI
- ERP System experience is desirable

**What We Can Offer**

We’re committed to giving you opportunities to be your best. We believe in embracing the passion and potential of our people, and to achieve this we offer market leading training, development and experiences, along with the opportunity to be mentored and coached by some of the smartest minds in the industry. We hire from within as our first priority, so you’ll have a myriad of opportunities within our diverse, global organisation.
- Thales is an equal opportunities employer and diversity and inclusion are integral to the success of Thales._

At Thales we provide CAREERS and not only jobs. With Thales employing 80,000 employees in 68 countries our mobility policy enables thousands of employees each year to develop their careers at home and abroad, in their existing areas of expertise or by branching out into new fields. Together we believe that embracing flexibility is a smarter way of working.

Thales UK is committed to providing an inclusive and barrier-free recruitment process. We will provide reasonable adjustments and support to ensure neuro-diverse applicants or those with a disability or long-term condition can be their best during the recruitment process. To request an adjustment,** **if you need this job advert in an alternative format or if you have any questions about the recruitment

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