E-procurement Officer

6 months ago

Wakefield, United Kingdom The Mid Yorkshire Teaching NHS Trust Full time

Day to day management of workload and performance of the materials management function, including all systems and processes pertaining to a proactive materials management function including, ordering, stock management and associated supplier and product management. Responsible for the materials management and logistics staff, ensuring all staff have appropriate workload and information needed to undertake work. Manage and allocate duties to the team. Manage rotas, ensuring enough cover is available throughout the year and in particular periods of high demand or seasonal holidays.

Deputises for peers during period of planned or unplanned absence to ensure continued customer support and when necessary, provide cover for any team duties and staff during period of planned or unplanned absence to ensure continued customer support. Meets with staff on a 1 to 1 basis to discuss operational performance. To contribute to the continuous development and performance of the Supplies Department by participating in development activities and by suggesting areas of departmental and personal improvement. To provide resilience support.

To undertake the roll out of e-procurement Trustwide providing update to the Procurement Team leader on the roll out and actions undertaken. To be responsible for ensuring queries are delegated and actioned in a timely manner Maintain the user and roles database ensuring that all systems are updated to reflect correct access and permission. Responsible for ensuring that the cataloguing system is up to date liaising with the system provider and key suppliers to ensure optimum transactions. Responsible for ensuring that catalogue loads and items within procurement systems are loaded accurately.

Support initiatives to maintain the accuracy and availability of catalogues. Carry out the role of Systems Administrator for procurement systems such as but not limited to NHS Supply Chain, Oracle (NEP), Inventory. Assist in developing standard operating procedures and user guides for use of e-procurement systems, to be utilised both within the service and external departments. Identify services that would benefit from improvements in e-procurement increase the efficiency of those you support and take action.

Listen to the needs of clients and engage in productive discussions about options. Work closely with the MYQIS team with the implementation of the 5S assignments and projects in the wards and departments within the organisation. Encourage users to source via the electronic catalogues. To identify products for use in inventory management.

Enhance user knowledge by disseminating information to update on the e Procurement system. Management of out of stock and / or demand managed product process including the sourcing and trialling of alternatives alongside the clinical procurement team. Monitor and analyse data highlighting frequently ordered items to be added to the catalogue. Use statistical formulae to ensure information is user friendly and accurate conclusions can be made by other users.

Provide data and reports for the team and end users. Produce management information, in report format, to assist in the setting of stock levels and budget maintenance. Supervise materials management team in the absence of Procurement Team leader. Deputise as necessary.

Participates in the identification of savings and monitoring purchasing performance to achieve savings. Seek opportunities by highlighting source of supply. To contribute and participate in benchmarking activities for the Supplies function with particular focus on benchmarking of products between direct supply and supply chain for products not under materials management. To transfer new and replacement products into the supply chain engaging with clinical procurement and contracting colleagues.

Undertake the e-procurement training which will be delivered on a 1:1 basis or small groups Trust wide. Work closely with department peers and gain an understanding of their roles. To make decision on the most appropriate route to market by reviewing options on orders and supply. Advise Trust colleagues on best source and route of supply for goods and services.

Work with WYAAT (and ICS as appropriate) colleagues and attend meetings where required. General Assists with the implementation of Supplies policies and objectives as set out by the Head of Supplies and general requirements as set out by the Department of Health / NHSI. Assist with the implementation and smooth operation of all purchasing systems. To be aware of the appropriate ethics/behaviour in transacting public business and display a high standard of conduct and professional approach when in contact with both internal/external customers and suppliers.

To contribute to the continuous development and performance of the Supplies Department by participating in development activities and by suggesting areas of Departmental and personal improvement. To participate in creating a positive cultur

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