Receptionist/administrative Assistant

7 months ago

Letchworth, United Kingdom St. Francis' College Full time

**Role: ASSISTANT HOUSEMISTRESS/HOUSEMASTER**
- This job description gives an overall indication of the areas of responsibility of the position, but is by no means all encompassing or fixed. The post may include other duties and responsibilities as determined by management that fall within the general responsibilities of the post. St. Francis’ College Limited (‘the College’) is an equal opportunities employer. _

**Location**:Boarding House
**Accountable to**:The Assistant Housemistress is directly responsible to and supervised by the

Housemistress/Housemaster. However, the Assistant
Housemistress/Housemaster may also receive instructions from the Head of
Boarding the line manager of the Housemistress and from the Head, who is responsible for the leadership and management of the College.

**Responsible for**:N/A

**Overall Purpose of the Job**

The Assistant Housemistress’/Housemaster primary purpose is to safeguard and promote the welfare of Boarders, assisting in the day-to-day practical duties of the Boarding House and working as part of a team to help achieve the overall aims of the College.

**Main Duties and Responsibilities**

Under the guidance of the Housemistress, the Assistant Housemistress/Housemaster will have responsibility for:

- To promote a homely feel within the Boarding House and assist in the day to day running of the House and pastoral care of boarders.
- Looking after the physical needs of the boarders, for example, ensuring they have the appropriate toiletries to hand, equipment supplies such as stationery and pens, checking that younger boarders have everything needed for the school day.
- Checking common rooms, to include regular fridge and freezer checks.
- Monitoring the boarders personal hygiene, guide and encourage them to keep their living areas clean, tidy and well organised.
- Ensuring Boarders’ washing is done regularly and that boarders have clean clothes to wear and to follow up on missing items.
- Liaising with the second hand uniform shop.
- Making beds of younger boarders as appropriate.
- Monitoring and care of any sick boarders during the day, bringing meals, drinks and medicines and keeping other staff (for example, the Head of Boarding, the Nurse, Duty Staff) informed of the boarders’ condition;
- Issue non-prescription drugs and record on medical records and ISAMS, ensuring all drugs are kept safe in locked cabinet in accordance with Boarding House policy.
- Recording Boarders’ medical and pastoral details on ISAMS.
- Ensuring supplies of milk, tea, coffee, cereal and fruit to the Boarding House;
- Reporting any repairs or damages to the Estates Manager via the VLE and keeping the Head of Boarding informed;
- Ensuring the furnishings within Boarding are maintained to a good standard; reporting issues to Head of Boarding.
- Before the end of each term organise the checking all bedding, furniture, fixtures and fittings and prepare a list of items for repair in consultation with the Housemistress.
- At the end of the holidays, to organise the preparation of the bedrooms and dormitories for occupation, to check that repairs have been done and that they are clean and presentable.
- Liaise with the Housemistress to ensure high levels of cleanliness in the Boarding House and do additional cleaning where not provided by contract cleaners or arising outside contract cleaner’s normal hours.
- Accompanying Boarders to appointments with doctors, dentists or opticians as required.

**General**

The College is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. Applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring
Service. CVs will not be accepted.

Owing to the presence of pupils in the College, strict rules governing staff behaviour and, in particular, regarding access to areas of the College, are in place. Details may be obtained from the
Bursar.

**Training and Work Equipment**

The Assistant Housemistress will be expected to hold a current First Aid qualification. The College will provide training or pay reasonable training costs where the need arises. “Everyday” work equipment and Personal Protective Equipment will be supplied as required.

**Person Specification**
**Role: Assistant Housemistress**

**Essential Desirable**

**Education: Education**:

- Educated to a good standard Boarding Schools Association training scheme

**Skills: Skills**:

- Good listener and communicator Ability to communicate confidently with parents and
- Ability to work and communicate with young people guardians
- Ability to work in a way that promotes the safety and wellbeing of children and young people

**Experience: Experience**:

- Working with young people Previous experience in an Education environment
- Previous experience in a Boarding school

**Other: Other**:

- Strong sense of empathy with young peopl

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