Ward Administrator

1 month ago

Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

Band 3

**Main area**
- Ambulatory Care
- **Grade**
- Band 3
- **Contract**
- Permanent
- **Hours**
- Part time - 18.75 hours per week
- **Job ref**
- 164-4957514**Site**
- City hospital Campus
- **Town**
- Nottingham
- **Salary**
- £21,730 - £23,177 per annum
- **Salary period**
- Yearly
- **Closing**
- 30/01/2023 08:00Job overview

An exciting opportunity has arisen for a part time Ward Administrator within Ambulatory Care Division; you will be based at City Hospital Campus working alongside the phlebotomy manager in the phlebotomy department at City, QMC and TC campus, providing high quality administration support.

Working Hours are 37.5 hours over 5 days between Monday-Friday.

Main duties of the job

You will need to be able to demonstrate a clear understanding of confidentiality, as well as being motivated and reliable.

You must also be able to prioritise your workloads, use your own initiative and judgement.

Working for our organisation

You will be based at the City Hospital Campus, working across 3 services within Ambulatory care-Phlebotomy at City, QMC and TC campus.

We Empower; We are Ambitious; We are Mindful; We are Nurturing; We are United; We are Honest.

We pride ourselves on being a supportive team and always strive to do our absolute best for our patients and their families. We pride ourselves on providing an efficient and quality service; and the ward administrator role is an integral part of the team.

Detailed job description and main responsibilities

In addition to the below summary you need to familiarise yourself with full Job Description and Person Specification documents attached to this advert.

Some of the main duties are but not restricted to as per the below:
To liaise with ward sister / charge nurse and pay services in the completion of unsocial hours payments. Notifying pay services of sickness, maternity, annual and special leave.

To compile monthly figures for staff sickness, study etc as required by the Manager.

To assist the ward sister / charge nurse in ensuring Electronic rosters are performed to the specified timeline.

To support ward sister / charge nurse in effective collection and inputting of data of ward productivity incorporating patient compliments.

To ensure new staff are booked on and aware of Trust induction training dates and ward induction programme.

To manage and update the electronic diaries of the ward sister / charge nurse and to make appointments, arrange meetings and venues and inform all interested parties and attendees.

To arrange, co-ordinate, and service department meetings, produce agendas and minutes for distribution to members and action any items as required.

Word processing of complex correspondence and documents as required.

To keep ward procedure files up-to-date.

To maintain agency staff records and check invoices correspond with time sheets for authorisation of payment by matron.

Assist the senior team in organising annual appraisals. Ensure relevant paperwork is available and records are maintained.

Ensure appointments, terminations and changes to contracts are dealt with in accordance with HR procedures.

Assist with recruitment and selection of new staff, including arranging and preparing interview packs, venues, authorising ID badges, checking and completing new starter paperwork and submitting to appropriate departments.

Person specification

Experience

Essential criteria
- Minimum of 1 years admin experience.

Desirable criteria
- Previous experience of working in the NHS

**Qualifications**:
Essential criteria
- Educated to GCSE level

Desirable criteria
- NVQ level 3 in administration or equivalent

Communication & Relationship skills

Essential criteria
- Must be able to clearly and accurately convey information verbally gathered from both verbal and documented reports

Desirable criteria
- Experience of working within a team

Analytical and Judgement skills

Essential criteria
- Able to use judgement to make decisions in order to solve problems/enquiries

Desirable criteria
- Experience of data management and report writing

Planning & Organisation skills

Essential criteria
- Demonstrates an ability to organise own work schedule
- Manages time effectively and displays initiative
- _________________________________________

Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.

**Salary**: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essent

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