Operations Assistant

4 weeks ago

Birmingham, United Kingdom TAE Power Solutions Full time

**TAE Power Solutions.**
**The Next Paradigm Shift: Accelerated.**

The future is electric, but only if it's better — for businesses, consumers, and the planet. We bring electrification to the next level, to enable and sustain a cleaner planet.

At TAE Power Solutions, we design power management systems that use less but do more. From electric vehicle drivetrains and ultrafast charging to stationary energy storage and grid efficiencies, we develop a clean energy ecosystem of proprietary technology designed to go faster, perform stronger, travel farther, and last longer.

**About the Role**:
An exciting opportunity for an Operations Assistant to work for a rapidly expanding company. You will be working in Operations, Analytics & Quality Department, proving front of house visibility and back office support to the Engineering management Team. Working in a high change and fast-paced environment, you will provide vital receptionist and administrative support across functions within the organisation.

**Essential Duties & Responsibilities**:
To perform full reception / administrative duties and other operations tasks, including but not limited to:

- Visitor management:

- Allocating visitor parking
- Greeting and welcoming visitors to the office, ensuring they sign in the visitor's book and inform the relevant member of staff of their arrival.
- Providing refreshments for visitors and attendees during meetings
- Ordering work lunch/meal, and providing hospitality assistance upon their arrival
- Organising meeting room booking
- Handling emergency visitors and meetings with short notice in a professional manner
- To ensure that the reception and meeting room areas always remain tidy and project a business-like image.
- Recruitment support
- Maintain the internal recruitment tracker.
- Ensure all Contract staff have valid RFQ's and PO's to maintain Project support.
- Time Management
- Support the Engineering Management Team to ensure Timesheets are fully submitted on time.
- Support data analysis to advise over bookings / Project cost overrun risks.
- Travel management:

- Booking transport and travel, hotels.
- Liaising with travel agencies
- General enquiries:

- Allocating messages to relevant staff
- Operations stock management:

- Checking stationery and kitchen supplies,
- Performing stock checks for stationery, workwear (if applicable) and general supplies (e.g. kitchen sundries).
- Logistics management:

- Post distribution,
- Ownership of goods in and goods out, and other logistics when required.
- Providing back-up cover and support for the Operations department, when required.
- Company event support
- Providing support with additional ad-hoc administrative/operational duties as and when required by the Engineering Management Team.
- This position requires work onsite from Mon to Fri.

**Safety & Environmental**
- Ensures Environmental Health & Safety policy is always adhered to.
- Promotes Environmental Health & Safety awareness.
- Responsible for adhering to EHS procedures & policies to ensure compliance

**Qualifications, Functional Experience & Skills**:
**Required**:

- Must have previous Reception / Administration experience
- Excellent written and verbal communication skills
- Excellent attention to detail
- Ability to multitask and prioritise workload
- Ability to work under pressure
- Must be extremely well organised and have the ability to provide highly accurate and quality work
- Must be prepared to deal with emergency requests
- Must be professionally dressed at all times.

**System or Knowledge**
- Must have previous Reception / Administration experience
- Must have strong Microsoft office skills

**Personal Attributes**
- Presenting a professional manner, at all times, as well as a high level of interpersonal skills to handle time-sensitive and stressful situations
- A self-motivator and have the ability to work on own initiative as part of a team
- Commitment to confidentiality and a high degree of integrity

**Other Features of job**
- Eligible to work in the UK.
- This role is based at our Head Office at Birmingham Business Park, 0900 to 1700, including 30-minute paid break 5 days a week.
- Travel occasionally

**About Us**:
**Imagination, skill, and will**

We are a team of over 250 engineers, scientists, professionals, and big thinkers from over 40 countries. We work daily at the frontiers of science, to deliver products that lead humanity into a brighter era. We are not afraid to reach for the stars and build the future with fusion and science.

At TAE Power Solutions, we design power systems that use less but do more. Systems that charge faster, run stronger, go farther, and last longer. We inspire better ways to move, work, play, and live. The future is electric, because it's powered by TAE.

**Confident, collaborative, and creative**

We are unwavering in our expertise and knowledge, separating fact from fiction and proof from hypothesis.

**You will be a successful member of T

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