New-build Administration Assistant

5 months ago


Leeds, United Kingdom Switalskis Solicitors Full time

**ABOUT US**

We’re an award-winning law firm who have been helping our clients get the specialist legal advice they deserve for over 30 years.

Established by Stephen Switalski in 1993, we began with a focus on Child Care Law and Criminal Law from a single office in Wakefield. Since then, we have expanded to 12 locations, employing 390+ employees who now provide a wide array of specialist Legal Services.

A career at Switalskis means being part of a firm that cares and is here for you. We’re a firm that’s going places. We’re dynamic and progressive, and we never stand still. Last year, we were crowned Large Firm of the Year at Yorkshire Legal Awards and named in the top 50 fastest-growing companies in Yorkshire in the Yorkshire Growth Index.

**What will the role involve?**

We’re on the lookout for an Administrative Assistant to join our New-Build Conveyancing team.

The primary responsibilities of the role include:

- “Front of House” - taking initial instructions and providing accurate quotations to new clients.
- Assisting new clients where required with digital onboarding process.
- Overseeing, managing and dealing with the clients onboarding process
- Performing initial checks on completed ID checks
- Processing draft contracts received from housebuilders, and sending copies to clients for information
- Inputting information into shared team tasklist
- Processing exchange of contract paperwork and activating home warranty certificates
- As above in relation to client onboarding.
- Checking replies to property information forms
- Processing memoranda of sale received on open market sales
- Downloading and carrying out a basic check of the clients’ existing title
- Issuing contract pack to buyers solicitors
- Identifying and taking initial steps on elements arising from the initial title check:

- Restrictions, Nearly new properties, Name discrepancies, Management company matters

**What you will bring**
- Very strong communication skills, in particular an ability to communicate effectively with new clients who may be unfamiliar with the conveyancing process
- Excellent interpersonal and proactive team-working skills
- An ability to manage your workload and work under pressure
- Key IT skills, including the ability to use competently Microsoft Office (Word, Excel, Outlook and Teams), and conveyancing-based Case Management Systems.
- Very strong attention to detail and levels of accuracy

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Company pension
- Enhanced maternity leave
- Enhanced paternity leave
- Health & wellbeing programme
- Sick pay

Schedule:

- Day shift
- Monday to Friday
- No weekends

Work Location: In person


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