HR Coordinator

2 weeks ago

Rugby, United Kingdom The Air Ambulance Service Full time

**_HR Coordinator (Part Time)_**

**Hours: 18.5 per week**

**Salary: £22,000 pro rata**

**Location: Rugby (with some home working)**

**Closing Date: 18th June 2023**

**Interview Date: 26th June and 3rd July 2023**

The Air Ambulance Service provides two very important functions, Helicopter Emergency Medical Services (HEMS) and The Children’s Air Ambulance which provides paediatric transfers across the UK. Our objective is to save lives, utilising specialist pilots, doctors, and paramedics and with our work centred on saving lives, improving clinical outcomes and being able to react quickly and efficiently to emergencies.

We are at the forefront of innovative clinical care and we challenge boundaries. None of this can be achieved without a hugely dedicated team of colleagues, volunteers and the general public.

We are looking for a HR Coordinator on a part time basis for up to 18.5 hours per week over 3 or 4 days per week.

The role of the HR Coordinator will be working closely with the HR Operations team. You will be primarily responsible for supporting the operational onboarding activity as part of the new starter process and supporting with generalist HR queries and first line advice.

You will also be responsible for administering the new starter and leaver process, including the production of contractual paperwork, DBS, References and Proof of Right to Work checks. You will also be supporting with the administration of our outsourced monthly Payroll.

This Part-time position (up to 18.5 hours per week) is based at the Charity HQ in Rugby, with a mixture of home working and office working and very occasional travel to other operational sites.

**Purpose**

Provide a professional and quality administrative and support service to the HR and People team. Contribute to the continuing development of the HR department.

**Main Duties and Responsibilities**
- Management of the HR Admin inbox, escalating any queries or concerns to the relevant person within the team
- Support with the processing of monthly payroll
- Supporting the Recruitment Coordinator where required
- Supporting the full onboarding life cycle for new starters, including References, DBS Checks, right to work
- Prepare and issue, Contracts, statement of particulars in accordance with agreed process.
- Managing the Changes and leaver process, ensuring system updates, including payroll, and required paperwork is completed
- Accurately calculate pay, annual leave and other contractual entitlements
- Ensure all relevant databases and trackers are kept up to date
- Providing pro-active support where needed across the organisation, this may include note taking at required meetings
- Data input and reports from the HRIS system
- Ensure compliance with all TAAS operating procedures and standards.

**The individual**
- Calm and professional approach, with an aptitude for excellent customer service
- Excellent attention to detail
- Proficient in the use of Microsoft Office including Word, Excel, Outlook, Databases and Power Point.
- Experience of HR/Recruitment administration work
- Experience of working in a busy environment
- Ability to multi-task and prioritise a varied and diverse workload.
- Ability to work without constant supervision, using own initiative
- Ability to use appropriate judgement to seek and clarify detail where appropriate, escalating when necessary to senior colleagues.
- Be able to maintain high levels of confidentiality and communication.
- Able to work flexibly over the working week, with the possibility of needing to swap any agreed working days on occasions of absence and holiday.

**If you would like an informal chat about this role please contact Emily Hawkley, Senior HR Coordinator on 07936044840.**

Environment

TAAS is an inclusive working environment where Equality, Diversity, Inclusivity and Human Rights are guiding principles, individuals are respected and the value of having a diverse workforce is recognised. The recruitment, employment and development of people are based on qualifications, experience and competency to do the job, eliminating personal bias or prejudice.

We are on a journey to be the organisation of choice and provide opportunity for the most talented and driven people from diverse backgrounds.

As an organisation, TAAS are committed to ensuring the safety and welfare of children and vulnerable adults involved in any of our activities. Our commitment applies to all acting on our behalf, i.e., employees, contractors, volunteers, supporters, patient, donors and visitors, meaning that all have a responsibility towards safeguarding children, young people and vulnerable adults with whom they have contact with. Any new staff starting with the organisation will need to be committed to Safeguarding, complete relevant Safeguarding training and report any concerns they may have. TAAS operate a safer recruitment process, as part of our Safeguarding policy, which includes identifying and rejecting anyone

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