Executive Assistant

3 weeks ago

NewtonleWillows, United Kingdom Nichols PLC Full time

**Executive Assistant**:

- Location- Newton-le-Willows- Discipline:
- OOH Operations- Job type:
- Permanent- Job ref:
- 001783- Published:
- about 4 hours agoEXECUTIVE ASSISTANT

ABOUT VIMTO:
There is no other business quite like ours, we think this is a special place to work, even if we do say so ourselves That means an opportunity like this is not to be missed.

We have been making life taste better since 1908. As well as our refreshingly different Vimto taste, our varied brand portfolio spans the still, carbonated, post-mix, and frozen drinks categories - so you will find us in your local supermarket, pub and leisure outlet. We also work with the UK’s leading food manufacturers to provide a truly unique range of products everyone loves.

At the heart of everything is our rich family heritage, an unrelenting ambition to keep innovating, and a true pride in who we are. It is our team of talented people that make us. We are actively looking for difference and we are working hard to make sure all our practices are inclusive.

ABOUT THE OPPORTUNITY:
We are looking for a highly motivated individual to support members of our Senior Leadership Team through confidential assistant services and administration across a broad range of business requirements including; Director diary management, travel co-ordination, corporate event planning, and creative content design for internal and external stakeholders presentations, videos and communication.

YOUR ROLE WILL INCLUDE:

- Confidential support to Directors and senior managers where appropriate
- Proactively manage and maintain Director’s calendars, scheduling appointments, meetings, and travel arrangements efficiently
- Coordinate and prioritise meetings and events, ensuring appropriate resources are available and all necessary documentation is prepared in advance.
- Proactively liaise with stakeholders across the business to advise of deadlines for reports, actions, meetings and submissions, obtaining and collating materials ahead of meetings
- Coordinate and deliver corporate events including creating or refining content, managing budgets, and making all necessary room, travel and accommodation bookings where required
- Creating and refining presentations and company communications ensuring content reflects Company branding and tone
- Preparing and collating reports, taking and distributing minutes/action points ensuring all materials are thoroughly proof read and accurate
- Ensuring invoices are raised and paid in accordance with payment cycles
- General administration duties including writing letters, scanning, binding, and any other duties as required
- Media / Charity request co-ordination
- Ownership alongside other EAs’ of stationary ordering for Head Office

YOU WILL HAVE EXPERIENCE IN:

- Previous role undertaking Executive assistant duties at Director level ensuring confidentiality and discretion is maintained at all times
- Working across a broad range of activities, prioritising tasks, meeting deadlines all within a fast paced environment
- Event project management
- Designing presentations, videos and communication content
- Minute taking, proofreading and editing abilities
- Using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) to an advanced level and competent with video editing software
- Proven track record of working with stakeholders across multiple business areas, building effective relationships

YOU WILL ALSO HAVE‿
- Strong problem-solving skills and the ability to anticipate needs and proactively address them
- Highly effective communication skills - impact and influence at all levels of the business
- A completer / finisher mentality and be highly organised
- The ability to work independently with mínimal supervision and as part of a team
- Resilience and Drive to keep going in a fast paced and agile environment
- A passion for embracing and driving change
- 25 days holiday (with opportunity to buy extra every year)
- Private medical cover
- Your birthday off work
- 1 day a year off work to volunteer in the community (you choose when and where)
- A generous pension scheme
- Company car/ car allowance
- Annual Bonus
- Save as you Earn Share Scheme
- Agile Working - While you’ll have a desk in the office, if you prefer to work from home some of the time, you can. We also have ‘core hours’ to allow you to balance your home and work life.

Join us and **#findyourdifferent**

While our people tell us Nichols plc is a great place to work, we know we can do more. We are committed to being an inclusive employer and are learning what this means every day.

We are striving to ensure we are building more diverse teams, we are at our best when we bring together our different life experiences, ways of thinking and individuality.

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