Personal Assistant/ Executive Assistant

1 month ago

Maidenhead, United Kingdom RALYTRANS LTD Full time

Personal Assistant to Managing Director

Maidenhead, Central

About Us:
Hidd Group is a challenging player in the Rec2Rec industry, dedicated to connecting top-tier talent with dynamic recruitment organizations. With a proven track record of success, we pride ourselves on our commitment to excellence, innovation, and personalized service.

Note: This is a role for one of our clients

Job Overview:
**Responsibilities**:
1. Calendar Management:

- Coordinate and manage the Managing Director's schedule, including appointments, meetings, and travel arrangements.
- Proactively identify and resolve scheduling conflicts to optimize the efficient use of time.

2. Communication:

- Act as the primary point of contact for internal and external stakeholders, handling inquiries and correspondence.

3. Meeting Coordination:

- Organize and prepare materials for meetings, ensuring the Managing Director is well-prepared and briefed.
- Schedule and coordinate internal and external meetings, conferences, and events.

4. Travel Arrangements:

- Arrange domestic and international travel, including flights, accommodations, and transportation.
- Prepare travel itineraries and ensure all travel-related documents are in order.

5. Document Management:

- Maintain and organize confidential files, documents, and records.
- Assist in preparing reports, presentations, and other business-related documents.

6. Task Prioritization:

- Assist in prioritizing tasks, deadlines, and commitments to ensure the Managing Director's time is optimized.
- Anticipate needs and proactively address issues to streamline daily operations.

7. Relationship Management:

- Build and maintain positive relationships with key internal and external contacts.
- Represent the Managing Director professionally and ensure a positive image is maintained.

8. Special Projects:

- Take ownership of specific projects as assigned by the Managing Director, ensuring timely and successful completion.

Qualifications:

- Proven experience as a Personal Assistant or Executive Assistant in a recruitment agency.
- Exceptional organizational and multitasking skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite and other relevant software.
- Discretion and the ability to handle confidential information with sensitivity.
- Ability to work independently and collaboratively in a fast-paced environment.

Education and Experience:

- Previous experience in a recruitment agency is mandatory.

How to Apply:
**Job Types**: Full-time, Permanent

**Salary**: £22,000.00-£25,000.00 per year

Ability to commute/relocate:

- Maidenhead, SL6 1JF: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Recruitment Agency: 1 year (required)

Work Location: In person

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