Purchase Ledger Office Administrator

7 months ago

Blackburn with Darwen, United Kingdom Flavour Warehouse Group Full time

**WHO WE ARE?**

We pride ourselves on our vision to become the world’s most trusted e-liquid Company. We manufacture world market leading brands such as Vampire Vape. We also manufacture OEM/white label goods and are one of the largest distributors of e-liquids and hardware in the UK. We operate in several sales channels including wholesale, online, Amazon and retail stores.

We have seen significant growth in recent years both through organic growth of our own products and through investment such as the acquisitions of Premier Retail Ltd, Vapouriz Ltd and most recently Trulo gmbh. Alongside this we continue to invest in our people and infrastructure, recently having installed robotics into our site in Darwen. Moving forward we have ambitious, yet achievable plans to grow all of which makes it an exciting time to join our team.

**RESPONSIBILTIES AND DUTIES**
- Set up of new suppliers validate bank details prior to adding to the system. Control and manage all supplier set up to ensure process is adhered to according to company policy.
- Editing purchase orders prior to receipt to ensure quantity and pricing are correctly
- Ensure the purchase credit and returns policies are adhered to by all goods in representatives
- Monitor unfulfilled orders and liaise with the supplier representative to resolve any issues with the supplier to enable the efficient fulfilment
- Build and monitor containers of products shipped from across the world to ensure quantities, duty and prices are correct and update goods in team with expected delivery dates
- Work closely with Goods in department to ensure goods are correctly received and any discrepancies are checked before notifying the suppliers ensuring that suppliers send appropriate documents once the anomalies have been agreed.
- Monthly review that all supplier account information on ERP system still valid
- Process invoices, reconciling delivery notes to invoices received and purchase orders
- Chase all invoices prior to month to reduce GRNI
- Request monthly supplier statements and reconcile to ERP system and resolve any differences monthly on all UK suppliers
- Exhibition expense analysis
- Scanning of all asset invoices in line with accounting policies.
- Daily monitoring of various purchase reports and provide updates to the Finance Director or any anomalies
- Maintain the filing system and archive yearly.
- Offer assistance and support to the sales department
- Assist in the matching, checking and coding of invoices
- Assist in payment runs via BACS
- Process staff expenses
- Reconciliation of supplier statements
- Ad hoc duties as and when they arise
- Motivated and a self-starter that takes ownership with a strong work ethic
- Evidence of ability to implement rigorous controls and processes.
- Excellent interpersonal, written, and oral communication skills.
- Ability to multitask and work to deadlines

**MEASURES AND EXPECTATIONS**
- On time production of information
- Quality of information
- Regulatory Compliance
- Customer relationships

**WHAT DO WE OFFER?**
- Competitive salary (commensurate with experience)
- Cash-back health scheme (Westfield Health)
- Discounts for Retail / Holidays / Wellbeing / Days Out (Westfield Rewards)
- Discounted hardware & e-liquids
- Life Insurance
- On-site gym
- On-site car park

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