Branch Administrator

6 months ago


Leeds, United Kingdom CLC Contractors Limited Full time

**CLC Group Ltd** is an established Property and Asset Maintenance Company with thirteen branches Nationwide. A vacancy for a full time **Branch Administrator** has arisen at our Swillington office in Leeds.

The role requires good attention to detail, great communication and IT skills, together with the ability to prioritise work and meet deadlines.

**Position Title**: Branch Administrator.

**Annual leave: 25 days plus statutory holidays.**

**Responsibilities**:

- To support all branch staff with day-day administration to ensure the smooth
- operation of the branch, ensuring the branch is compliant and identifying and introducing new processes as needed.
- Keeping on top of all building maintenance contracts, dealing with any issues that may arise.

**Tasks include but are not limited to**:

- Process operatives’ weekly timesheets, carrying out calculations and adjustments.
- Working with the transport team, providing weekly reports, replacement of vans, fuel cards.
- Working with HR, onboarding new employees for the branch and providing ad hoc Information as requested.
- Working with the IT department regarding equipment and any issues that arise for Staff and within the building.
- Working with internal and external QA Auditors to achieve compliance of QA Procedures.
- Helping with the procurement of materials, setting up site compounds, liaising with suppliers.
- Raising Po’s when required and ensuring deliveries are recorded appropriately for payment.
- Dealing with accounts, solving in-depth invoice queries and reconciliations to allow payments to be processed.
- Ensuring staff complete monthly toolbox talks and fleet checks and Recorded.
- Reconciling branch credit card monthly statement.
- Processing expense claims, looking after petty cash and reconciling this.
- Setting up new opportunities from enquiries & tenders on company CRM system
- Dynamics and converting these to a job.
- Updating all enquiry and workload trackers.
- Creating generic H&S Files.
- Ensuring all job SharePoint files have all the correct documentation before any job commences, continually checking these to stay compliant.
- Supporting the management and replenishment of PPE Stock and reports.
- Supporting the Divisional Manager as required.

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Leeds: reliably commute or plan to relocate before starting work (required)

Work Location: In person


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