Mail Assistant

To ensure the effective and efficient management of all mail items for the establishment in line with the SPS Policy & Standard Operating Procedures.- Responsibilities- To attend the front of house area in order to collect all mail delivered to the establishment and transport to the designated secure area.- Correctly identify and sort all incoming mail into relevant categories i.e. confidential, general and damaged. Count and confirm Royal Mail Special and Recorded Delivery mail. Prepare and sort all outgoing mail for collection.- Complete relevant inventory sheets and maintain accurate records for all mail processes as per standard operating procedures.- Conduct secondary assurance screening of all mail through x-ray machine.- Distribute correspondence.- Comply with other duties deemed necessary, which are commensurate with grade.**Person Specification**
- Qualifications Requirements- A minimum of two Standard Grades at Grade C or above or equivalent qualifications or relevant experience. - ESSENTIAL- Experience Requirements- Competent in MS Office packages (including Microsoft Word, Excel) - ESSENTIAL- Knowledge Skills Requirements- Good communication skills at all organisational levels - ESSENTIAL- Ability to effectively prioritise workload to meet departmental and organisational deadlines. ESSENTIAL- Ability to use information and communication technologies as effective business tools - ESSENTIAL- Excellent problem solving skills - ESSENTIAL- Selection method 1- Interview