Administration Assistant

1 month ago

Llanelli, United Kingdom Brainkind Full time

**Administration Assistant - Llanelli**

**£21,575.93 per annum**

**Monday to Friday 9am till 5pm.**

**Why join us?**

**Brainkind is a leading UK charity** that works alongside people with an acquired brain injury, autism, and learning or physical disabilities to help them live as independently as possible. Our teams across the UK support people to move forward with their lives. It’s a special feeling to share their individual journeys and play a part in the progress they make. Our employees are incredibly passionate about the jobs they do - you’ll find a strong team spirit across our services and amazing colleagues who always pull together and look out for each other.

**The Role**:
As an Administrator at Ty Aberdafen your main purpose is to assist in the running of the service in terms of operational, administrative and financial effectiveness, within the policies determined by Brainkind and within budgets, which will be prepared locally and agreed centrally.

**MAIN TASKS AND RESPONSIBILITIES **(but not limited to)**
- May have cash/cheque handling responsibility for service/unit/department and ensuring that all records/banking duties are accurate, carried out timely and processed for month end reporting.
- May be required to undertake purchase ledger responsibilities and all associated duties as required.
- Service/department/unit systematic filing (electronic and/or manual) of necessary paperwork in an appropriate and timely manner
- Assist in dealing with telephone calls as required, dealing with telephone enquiries in a professional manner, directing calls as appropriate and taking messages as necessary. This may include reception duties as required.
- May be required to undertake any other reasonable administrative duties, including deputising for others, that fall within the role and/or to support smooth running of Trust service/unit/department as directed by line manager.
- Communicate effectively with staff at all levels, ensuring the efficient collation and distribution of information
- May assist and support in the collection and submission of accurate data to Central Support Services/Functions within specified deadlines.
- May be required to support in the chasing debts in conjunction with Credit Controllers and/or central support service/functions

**Skills/Experience required**:

- Previous experience of setting up and maintaining office systems
- Previous experience of using and setting up Databases
- Experience of supervising staff and delegating tasks
- Excellent IT skills using Microsoft Office, in particular Word, Excel and Outlook
- Excellent communication skills, both oral and written
- Excellent organisational skills and the ability to prioritise workload
- Excellent numerical skills
- Experience of working within an environment requiring confidentiality
- Previous experience of marketing
- Previous experience of recruiting staff

**Benefits include**:

- A competitive salary of **£21,575.93 per annum**:

- 33 days annual leave (including bank holidays)
- Group life assurance
- Eye voucher scheme
- Company Pension
- Long service and staff awards
- Nationwide employee staff discounts including discounted eating out and shopping
- Blue Light Card: provides those in the NHS, emergency services, social care sector and armed forces with discounts online and in-store.

Brainkind is a Disability Confident Employer. As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy. Brainkind is committed to promoting a diverse and inclusive organisation. It’s a place where we recognise, celebrate, and live our values which includes offering a range of inclusive employment policies and staff engagement forums to support employees from all backgrounds.

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