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Personal Assistant to Director

3 months ago

Kingston upon Thames, United Kingdom Warren House Hotel & Sister Properties Full time

**JOB VACANCY**

**Position** (Business) Personal Assistant

**Department** Admin

**Reporting** Director

**Job Type** Full-Time

**Starting Salary** (21,000 -27,000GBP) - Dependent on experience.
May be amended after 3 months of probationary review.
Throughout Employment - Salary will be performance driven.

**Location **Currently: Warren House Hotel & Crowne Plaza London Kingston
Flexibility to travel to all business properties

**Employees employed under the Sun Hotel Umbrella are predominantly allocated to a specific property, however all properties are within 10 minutes’ drive of each other and individual’s allocation will be adjusted according to each business property’s requirements and needs - flexibility is imperative.**

**COMPANY**
Sun Hotel Limited are a hospitality company founded in 2004. The company owns and manages hotels, service apartments and restaurants based around UK and Europe. Sun Hotel Limited is a family run company, that takes great pride and joy for catering and hosting memorable experiences and once in a life time memories. As a family run company, we take recruitment very seriously - Extensive time and assessments are conducted in regards to recruitment, as each employee is considered as a part of our family. We provide development and growth opportunities for promising and loyal employees, whilst consistently looking at new ways of enhancing customer service through on-going trainings. The company persistently seeks new opportunities to expand and broaden its portfolio; allowing employees the opportunity to move around and expand their skills and experiences.

**EXAMPLES OF SUN HOTEL OWNED ACCOMMODATION PROPERTIES**:
**Crowne Plaza London Kingston**

**Warren House Hotel (Ownership - Aug 2020)**

**Hampton Suites Service Apartments**

**Kingston Island - Formerly Known as Ravens Ait (Ownership - April 2023)**
Kingston Island is a 2-acre island on the river Thames. It is a unique conference and events venue, and is considered as a destination wedding venue. At the beginning of the 13th century, the important peace treaty, the Treaty of Kingston was agreed on Raven's Ait. The peace agreed was between the young Henry III (who was about 10 years old at the time) and Prince Louise, who was backed by the rebel Barons. Along with the agreement on peace, the Magna Carta was re-issued and a new charter, The Forest Charter, was written confirming the freeman of England’s rights of the forest.

**JOB DESCRIPTION**
**Business Personal Assistant**
**Admin & Operations**

**CORE CHARACTER TRAITS**

Integrity | Humility | Loyalty | Determined

**JOB PURPOSE**

Perfect role for a committed and loyal individual looking for long term development and growth.

As a (Business) Personal Assistant, you will perform more than administrative tasks; you will often be referred to as the director’s “right-hand person” who enables them to advance company initiatives and goals. You will filter and attend to the day-to-day functions that are part of the Director’s role so that the Director can focus on the high-level leadership and strategy functions. You should not be afraid to get your "hands dirty", and be prepared for any type of job / project including personal tasks.

**SUMMARY CANDIDATE AND ROLE SPECIFICATION**
- tasking and Flexibility are imperative, due to many businesses and projects that operate 7 days a week (hospitality runs - 365 days in a year), and as when and if required, assistance during weekends may be required. A great opportunity for a creative perfectionist to put their impressive skills to the test as you will be organising and communicating with managers and executives to problem solve and complete projects and tasks. Summary: You will be the eyes, ears and heart for the director/superiors.

**DUTIES AND RESPONSIBILITIES**
- Reporting to Director
- Performing secretarial and administrative duties.
- Acting as a point of contact for other managers, employees and external partners for the director
- Managing and organizing information in a timely and accurate manner
- Researching third party suppliers/programs/schemes to help executives and managers to complete tasks or work efficiently
- Managing and organizing meetings with relevant parties quickly and efficiently when required.
- Monitor executives and employees and report back to director of any operational issues.
- Answering telephones and drafting correspondences
- Guide and assist managers and executives to successfully complete projects and tasks to director’s specifications.
- Making sure communication and tasks are followed according to managements requirements.
- Support Director in all areas required - personal and work related
- Multi-tasking and overseeing/reporting of projects for multiple businesses/properties to director
- Creative flair to help come up with ideas to help enhance guest and employee experience
- Typing, formatting and editing reports, documentations and presentations
- Liaising wit