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Office Administrator

4 months ago

Manchester, United Kingdom FYA Education Full time

**Starting Remuneration: £18,500 - £21,500 depending on experience**

**Contract: Permanent**

**Hours: 9am - 3pm Monday - Friday**

**Location: St Peters Square, Manchester**

**Holidays: 28 Days inc Bank Holidays**

**Context**

We’re looking for a highly motivated Office Administrator to compliment our fantastic team in Manchester. Skills and experience are required and the applicant should be IT literate (MS Office, MS Outlook & MS Teams). They should also have good verbal and written communication skills, as well as be resilient, positive, organised and importantly a team player.

Navigators is a family-run organisation with family values, a family ethos and a philosophy of nurture at the heart of its objectives and existence. Through a robust Safer Recruitment process, we look to recruit the best compassionate and empathetic staff to make a difference in the lives of vulnerable children and young people and their families.

Intelligence is composite. We believe that Social and Ethical intelligence is just as, if not more, important than a person’s IQ. This is our key area of development with each child we work with.

We believe that alternative provision really should be alternative, as you cannot replace school with school. All children are individuals and therefore all interventions should be individual.

At Navigators, we use a simple three-step approach, with all three areas being as important as each other.

To entice children to re-engage and trust adults, we need to Create the Environment. This is as simple as the mentors, teachers and other staff we place around them in their day-to-day learning. Children should not be placed in poor facilities or isolation.

Children’s learning and development should be fun and motivating and should be built around their interests. The offer to the child should be inspirational and re-ignite their aspirations and learning.

The child is the curriculum and should be placed at the heart of any programme you are asking them to engage in.

**Key Areas of Responsibilities**
- Administration to attendance
- Stationary ordering/office supplies/resources
- Undertaking Meeting minutes
- Making of arrangements/bookings for staff meetings
- Monitoring costs and analysis for facilities.
- Preparation for Staff Inset and Training Days
- Venue hire arrangements for Inset and Staff Training events
- Recruitment support
- NCFE/Skills Forward administration
- Administration support for company operations ie Minibus servicing, insurance renewal
- Debt chasing/Sales statements
- Liaising with Accountants regarding re-administration duties
- Billing - help raise invoices monthly and termly
- Service Level Agreement Admin
- Assist/run monthly mileage/expenses and reconcile with the Xero system
- Weekly PWA allowances support and reconcile
- Monitor sessional changes from attendance for Part Time Sessional staff for payroll
- Spaces/Regus - office charges
- Summer Programme budget/track costs

**Experience and Qualifications**
- The job requires general administrative experience, good communication skills and attention to detail.
- Good IT skills including Microsoft Office/Outlook/Teams/Excel
- At least 2 years of previous experience in an administrative role
- Ability to work to strict deadlines
- Ability to problem solve and use own initiative when required
- Minimum of GCSE grade D or equivalent in Maths and English

**Attributes and Personality**
- Good communicator & leadership
- A self-starter
- Problem-solving skills and ability to work under pressure
- Creative & Innovative
- Continually seeking to improve

**Salary**: From £18,500.00 per year

**Salary**: From £18,500.00 per year

**Benefits**:

- Company pension
- On-site parking

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Manchester: reliably commute or plan to relocate before starting work (required)

Work Location: One location