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Apprentice Administrator

6 months ago

Birmingham, United Kingdom RSS Infrastructure Full time

Job Advert

As our Apprentice Administrator, you will support our team with a wide variety of office and project administration tasks including:

- Accurately transferring allocated shifts from client work plans onto board spreadsheets.
- Ensuring job orders are accurately entered into the system including postcodes, supervisor names and contact details, pick up times and locations and order numbers.
- Assigning workers accurately planned works, as planned by the Rail Managers, highlighting issues relating to potential exceedances, worker competence and missing tickets
- Highlight to Project/construction managers if, when assigning workers they contravene rail working regulations or do not comply with all UK employment legislation.
- Checking if confirmation of attendance on planned works is received from all workers, chasing if not received, and highlighting to Rail Managers where confirmation is outstanding.
- Printing, scanning, sending and chasing timesheets (where required)
- Checking that all client orders match on the system, highlighting issues to the Rail Manager, requesting amendments to orders where required and ensuring all order numbers are accurately entered onto the system
- Ensure all holidays booked by workers are recorded
- All training is recorded on the system
- Delivering accurate and effective administration, ensuring all workers are paid correctly and on time.
- Responsible for updating the client system as and when required.
- Keeping Fatigue Risk Calculators up to date for all Safety Critical staff and drivers and highlighting any issues to management.
- 100% compliance with all company processes, procedures and management systems.

**What we would like you to have?**
- GCSE or equivalent in English and Maths (Grade 9 - 4 or A*- C)
- Essential
- Excellent organisational and time management skills, with the ability to multitask effectively.
- Strong attention to detail and accuracy in completing tasks.

**We offer**
- The opportunity to study Level 3 Business Administration.
- The chance to join a team forming
- Competitive employee benefits and pension scheme