Administrator

2 months ago


Yeovil, United Kingdom Sodexo Full time

Job Introduction
**About the Role**

At Sodexo we know how important our family of administrators are - keeping our site running smoothly for our guests and colleagues. We have a fantastic opportunity for an** Projects Administrator** to join our prestigious team at **Leonardo Helicopters**

Being the go-to person for our team, you’ll be super organised and assisting with a variety of tasks,

The PMO (Project Management Office) Analyst Role would be the go-to person four our project team, assisting with a variety of tasks, assurance checks, quality control, information management, finance management and change control process.

**A few things about you**

We want you to bring your ability to prioritise tasks, organisational skills and your experience of working in a similar role with you when you join us. Don’t forget to bring your IT knowhow too

You’ll be customer and client facing and will respond to requests so having excellent customer service and communication skills is key. Being a team player is also important, there’s no ‘I’ in team

As you’ll be dealing with sensitive information at times you must have excellent attention to detail as well as be able to always maintain professional standards of confidentiality.

Sodexo embeds a strong safety culture in everything we do. There will be company procedures to follow alongside our Health & Safety practises so it is vital that you will champion this

Main Responsibilities
The role of the Programme Management Office (PMO) Analyst is to support the LGS UK Heads of Facilities Projects by tracking the status of project and programme deliverables and milestones; supporting the adoption of the project lifecycle management process and deliverables; project and programme level risk and issue co-ordination; monitoring the status of projects; coordination of the regular project and programme level reporting cycles; co-ordination of project Governance arrangements, Post Project Reviews and Programme level workshops.

Additional responsibilities include assisting the LGS UK Heads of Facilities Projects with defining and updating the project management processes, standards and governance, assisting Project Engineers/Managers on large projects, contributing to Quality Reviews, and co-ordinating activities in support of quality objectives.

At times, the PMO Analyst may be asked to provide project support. When this is the case this will include, amongst other things, ensuring project plans and project documentation are complete and up-to-date, provide regular project status updates, help acquire the necessary resources and skills, and contribute to the delivery of business systems to meet identified business requirements.

Responsibilities for supporting the Heads of Facilities Projects include:
Governance & Control
- Implement governance standards across the portfolio, including tracking, monitoring and updating the status of programme deliverables
- Manage the programme level Lessons Learned repository; attend Post Project Review meetings to identify key areas of improvement to be captured into the Lessons Learnt repository
- Manage the programme level risks and issues register
- Carry out assurance review processes as required by the LGS UK Heads of Facilities Projects
- Liaise with staff in other LDOUK functions so that standards are implemented consistently across LDOUK.

Planning, Reporting & Control
- Work with the Heads of Facilities Projects to develop the Project Management process and templates, seeking contributions from Project Engineers, Project Managers, the Extended Enterprise and Quality Systems Team to ensure that the LDO UK processes meet best practice
- Organise workshops to identify areas of improvement for projects, documenting recommendations and presenting them to the Heads of Facilities Projects.
- Build up a repository of project templates both technical and management to support the Project Engineers and Managers using examples from current and past projects to identify best practice
- Continue to evolve the processes and templates throughout the project lifecycle
- Implement project standards across all projects in the portfolio
- Update and administer the Project Trackers as required using reports from Project Engineers/Managers and the outcomes of project and board level meetings and workshops
- Manage communications from the PMO mailbox including regular reporting cycle requests.
- Prepare consolidated material from project reports for monthly reviews.
- Complete and distribute monthly portfolio level reports.

Project management
- Manage the projects benefits register, ensuring that all benefits are planned, monitored and benefits realisation is tracked, including Energy and Carbon.
- Support implementation of the quality strategy, including any processes and templates, across all projects
- Implement the change control process across all projects and portfolios.

PMO Analyst responsibilities when providing project sup


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