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Administration and Rating Assistant

3 months ago

Bedford, United Kingdom Bedford Group of Drainage Boards Full time

**ADMINISTRATION & RATING ASSISTANT**

37 HOURS PER WEEK (Part time available)

ANNUAL SALARY: £20,000 - £23,000

(depending on qualifications and experience)

The Bedford Group of Drainage Boards manage surface water in the Upper River Great Ouse catchment, from North Oxfordshire, through Buckinghamshire, Milton Keynes and Bedfordshire to Huntingdon. We are actively involved in maintaining and improving watercourses and liaising with planning authorities about flood risk, sustainable drainage systems (SuDS) and development.

We are now looking for an Administration & Rating Assistant to join our small friendly team. The work is interesting and varied, your role will involve all matters relating to the administration and organisation of the Boards rating system.
- Pleasant and confident telephone manner.
- Ability to prioritise and organise workloads to meet deadlines and to remain calm under pressure.
- Well-developed written communication skills (including report and letter writing).
- Well-developed spoken communication skills
- A methodical approach to work, demonstrating an attention to detail as well as an accuracy in record keeping.
- Ability to competently use computer software such as Microsoft packages (Access, Excel, Word, Outlook and Internet Explorer).
- Ability to work well with others at all levels both internally and externally.
- A full and valid UK driving licence.

The appointment is for a full-time role but part-time will also be considered. You will have access to the Local Government Pension scheme together with 22 days holiday rising to 26 after 6-years in addition to 4 Statutory Days and 8 Bank Holidays.

Job title: Administration & Rating Assistant

Department: Admin/Finance Team

Location: Stewartby, Bedfordshire

Responsible to: Executive Assistant & Principal Accountant

Responsible for: No line management responsibilities

Overall Purpose: To fulfil the role of Administration & Rating Assistant and to deal with all matters relating to the administration and organisation of the Boards rating system

Grade/Salary: £20,000-£23,000 (dependent upon Qualifications and Experience)

Employer: Bedford Group of Drainage Boards

Effective Date 22nd January 2024

**Context**

The Bedford Group of Drainage Boards is a group of like-minded Internal Drainage Boards (“IDBs”) operating in the upper reaches of the River Great Ouse catchment, from North Oxfordshire, through Buckinghamshire, Milton Keynes and Bedfordshire to Huntingdon. Together they share vision, values and standards, and have chosen to jointly administer their affairs in order to reduce costs, strengthen their own organisations and increase influence at both a national and regional level.

Internal Drainage Boards (“IDBs”) are local public authorities that manage flood risk and land drainage within areas of special drainage need in England. Each IDB has permissive powers to undertake water management activities within their Internal Drainage District.

The purpose of delivering this work is to reduce flood risk to people and property and to manage water in a way that meets the local needs of business and agriculture, including during times of drought, whilst also dealing with its obligations and commitments to the environment. IDBs exercise a general power of supervision over all matters relating to water level management within their district whilst conducting their work in accordance with a number of general environmental duties and promoting the ecological wellbeing of their districts.

We are now looking for an Administration and Rating Assistant to join our small friendly team.

**Role and Responsibilities**

To work as part of a team and contribute to establishing a high performing team recognising and promoting best practice, delivering consistent quality throughout the business in the following areas
- General Administration_
- Assist in provision of appropriate administrative systems to support the work of the office
- Assist with the preparation and management of meetings, and events under the direction of the Executive Assistant
- Assist with the distribution of meeting paperwork and agendas
- Assist with minute taking as necessary in the absence of the Executive Assistant
- Produce letters and reports as required
- Maintain electronic and hard copy filings systems as required
- Assisting others in the Administration Department as and when necessary, especially during periods of holiday and sickness.
- To undertake any such additional duties that is reasonably commensurate with the level of this post
- Rating Administration_
- Assist with rating queries, updating ratepayer records on the Board Drainage Rating System (DRS)
- Liaising with the Board GIS/Asset Technician to update mapping records
- Liaising with the Boards Engineers and carrying out site visits to determine land changes from agricultural to commercial land
- Assist in the migration over to the new Drainage Rating System
- Produce letters to ex