Reception Administrator
4 days ago
We are currently recruiting for a Reception Administrator for a leading client in Central Staines. Our client is looking for you to have a can-do attitude and the ability to multi-task in a busy working environment. Our client is offering Hybrid working.
Some duties include:
- Opening of the office and daily office set up.
- Welcome all visitors, offer refreshments and notify relevant hosts.
- Handle deliveries, arranging couriers and postal services, ensuring appropriate and timely distribution.
- Monitor the Reception In-Box/e-Calendar and action any meeting/catering requests.
- Support the required room setup (furniture & AV equipment)
- Conduct regular inspections to ensure that Office facilities (including Reception/Kitchen/Meeting rooms) are in good working order, sufficiently resourced and tidy - keep notices/signage up to date.
- Ordering office supplies and maintaining adequate stock levels
- Booking and confirming travel & hotel arrangements by following set requirements, using preferred travel agent’s online tools and relevant Apps to best effect.
- Providing travel itineraries as required.
- Obtaining appropriate approvals, including for any budget overspending.
- Adhering to a 5-day turnaround time unless the request is more urgent.
- Creation of relevant purchase orders and the marking of such purchase orders as "received" in the system as appropriate, assisting with supplier invoicing queries as necessary.
- Gathering and logging feedback on hotels and service providers to inform future procurement of similar services.
- Monitoring the Risk Rating of Overseas Destinations and updating the Travel Risk Base Assessments as required.
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