Facilities Coordinator

3 weeks ago

London, United Kingdom Ballymore Group Full time

**Facilities Coordinator - Permanent, South West London**

**Hours**: 40 per week, 08.30am - 17.30pm Monday to Friday

**Salary**: £32,000 - £37,000 per annum dependant on skills & experience

The Facilities Coordinator will provide clerical and administrative support to the Facilities Department to enable the effective delivery of a range of FM services across the portfolio in order to support the property management function and provide a cost efficient, customer-focused service to our clients.

**Duties & responsibilities**
- To facilitate the document control function for the FM department.
- To raise and track quotations, POs and invoices related to centrally procured services.
- To maintain the tracking and ‘dashboard view’ documents covering FM services including those related to health & safety, insurance inspections, risk assessments, cost control, contract status, project activities and development handovers.
- To provide desk-based review and auditing of compliance documentation, contract KPIs and O&M literature.
- To ensure the FM department provides accurate and concise ‘‘dashboard’ data relating to the status of the various FM projects and services for review by the property management team at any time
- To maintain the tracking of all costs, quotations, POs and invoices related to centrally managed contracts.
- To respond to straightforward FM queries raised by the property or estate management teams.

**Skills, experience & qualifications**
- Further qualifications and training related to Facilities Management, Property Services or Health & Safety are desirable but not essential.
- Previous experience of working within a facilities or administrative role.
- An understanding of FM services, document control and compliance.
- In depth and technical knowledge related to facilities management is not required but it is expected that the successful applicant will intend to develop their knowledge and capabilities through their experience in this role.
- Experience of financial administration, POs and invoicing.
- Competent in the use of Microsoft Word and Excel.
- Previous experience of using CAFM, CAD and finance software packages

We operate as an equal opportunities employer.

**Job Types**: Permanent, Full-time

**Salary**: £32,000.00-£37,000.00 per year

**Benefits**:

- Company pension
- Cycle to work scheme
- Referral programme

Schedule:

- 8 hour shift
- Monday to Friday
- No weekends

Ability to commute/relocate:

- LONDON: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Have you got experience using CAFM systems?

**Experience**:

- Facilities management: 3 years (required)

Work Location: One location

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