Executive Assistant

2 weeks ago

London, United Kingdom Blenheim Chalcot Full time

**Executive Assistant**

**ABOUT US**

Blenheim Chalcot is one of the leading venture builders in the world. Headquartered in London from our flagship White City Scale Space campus, we have been building exciting and disruptive businesses for over 20 years. Blenheim Chalcot is responsible for building some of the most innovative companies in the UK and increasingly around the world - with significant operations in India and the US, as well as emerging operations in South Africa and SSoutheast Asia.

Our ventures are at the forefront of a multitude of industries being disrupted by digital including FinTech, EdTech, GovTech, Media, Sport, Charity and more. Our portfolio has been conceived and launched by us and employ over 3,000 employees. Our assets under management stand at more than £1.8bn and total portfolio sales is over £500 million.

Our team, Venture Builder Services (VBS), exists to support our ventures to be successful quickly, sustainably and with access to the best practice tools, solutions, and expertise. We provide a range of services to help new business get off the ground, including technology, growth (marketing and sales), talent, HR, finance, legal and tax.

**Impact Beyond Profit**

15% of our partnerships and ventures are charities. These include the British Asian Trust, BabyZone and Onside Youth Zones. In the same way that we support our ventures, our Partners provide direct hands-on support to these charities by being active board members and offering expert advice.

**THE ROLE**

We are currently seeking an Executive Assistant to provide outstanding 1:1 support to one of the Co-Founding partners of Blenheim Chalcot with all areas of business support. Working closely with the EA to the other Co-Founder you'll be an integral part at the heart of BC. This is a fantastic opportunity to join a dynamic and ambitious business at an exciting time of growth. The Co-Founder has a wide variety of business, charity and social interests, and needs someone who has superb organisational skills who can keep up with the pace of the role.

**_ Specific duties:_**
- Sole responsibility for managing a complex set of engagements - business and occasional personal appointments
- High volume of internal and external meeting coordination
- Facilitating the seamless running of every day - greeting guests, preparing meeting rooms, timekeeping etc
- Reacting swiftly and efficiently to short notice changes
- Having the tenacity to ensure tasks are seen through to completion
- Developing a good understanding of business priorities
- Proactively assisting with document creation and maintenance
- Preparing and collating information for board packs using PowerPoint
- Liaising both internally and externally with Board members, key stakeholders and clients
- Co-ordinating travel, hotels, visa etc
- Personal and business administrative duties, and personal tasks as required
- As with this type of role, ad hoc tasks as required

**ABOUT YOU**:

- Great commercial awareness
- Be able to demonstrate upmost professionalism and be comfortable representing the business to our network, which includes regularly liaising with high-status guests and HNWIs'
- First-rate written and verbal English, comfortable with drafting professional correspondence
- Able to troubleshoot issues before they become problematic, and proactively anticipate priorities
- Excellent MS Outlook/Word/Powerpoint/Sharepoint skills
- Experience within a start-up culture ideal but not essential
- Highly organised, efficient and systematic
- Ability to exercise discretion around sensitive and business issues
- Supreme efficiency and attention to detail with the ability to adeptly multi-task
- Patience, tenacity and flexibility, with a calm and "unflappable" nature
- Self-initiative solution driven and able to think quickly on your feet
- "No task too small" attitude, happy to get stuck in and get things done
- Ability to build positive working relationships and work well with colleagues and stakeholders at all levels of seniority.

**WHAT WE CAN OFFER YOU**:

- Be part of the UK's leading digital venture builder
- Have the opportunity to be a part of and learn from the incredible talent in BC
- Be exposed to the right mix of challenges, within a culture that promotes continuous learning and development
- A fun and open, if a little cricket obsessed, atmosphere
- Discretionary bonus
- 25 days of paid holidays + your birthday off
- Life Assurance (4 x annual salary), Pension Scheme, Cycle to Work Scheme
- Flexible Benefits: Private Medical and Dental, Gym Subsidiaries

**PROCESS**

We have a rigorous recruitment process, which we use for all our roles to ensure we attract the very best talent.

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