Legal Secretary

2 weeks ago

StokeonTrent, United Kingdom RJS Solicitors Full time

**Job Summary**

The key responsibility of this role is to provide secretarial & administrative support to departmental heads, solicitors, paralegals and legal executives within the firm or to a specific solicitor as designated.

The duties may vary dependent on the department the job holder works in and could include the key responsibilities as indicated below.

**Main Responsibilities**

The actual work undertaken varies depending on previous and ongoing experience gained. This will be reflected in the instruction from your Line Manager. In general, however, the main responsibilities can include:
Ø Production of letters and legal documents such as wills, contracts and court papers

Ø Working from verbal instruction, notes and digital dictation

Ø Answering telephone calls in a professional manner

Ø General file and record management i.e. file opening, client identification, document storage, file archiving

Ø Making appointment and diary management via both paper and electronic systems

Ø Preparing court forms and statements

Ø Keeping records of costs

Ø Delivering and collecting documents

Ø File ledger management i.e. invoices, completion statements, notification of funds receipts, disbursement payments

Ø Copying, scanning and faxing, including preparation of large files,

Ø Undertake any other duties as directed by the Director(s) which are consummate with the job holders grade and experience

Ø Administrative duties, e.g. completing time sheets so that charges for work can be calculated and billing clients for work done on their behalf

Ø Take referrals from clients and pass to the appropriate departmental heads within the firm

Ø Assisting the Head of Department, Solicitors and trainees as appropriate

Ø Make a positive contribution towards departmental business growth

Ø Supporting all colleagues

Pay: £15,971.50-£23,348.49 per year

**Benefits**:

- Free parking
- On-site parking

Schedule:

- Monday to Friday

Work Location: In person

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