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Property Administrator
5 months ago
**Main Duties**:
- Regularly updating the estate portal/App under the direction of the Estate Manager.
- Manage the estate purchase ordering system.
- Send out Welcome packs (electronically) to all new tenants & lessees, with follow up to all non-received details.
- Produce car parking permits (temporary and permanent), administer all related correspondence relating to this duty.
- Update and maintain utility database and liaise with energy recharge contractor.
- Deal with telephone enquiries together with any associated follow up.
- Meeting and greeting clients, residents & contractors as required.
- Deal with all written correspondence on behalf of the management team as required.
- Inform attendees of forthcoming meetings and prepare agendas as necessary.
- To attend and minute meetings as directed by the Head of Estates and circulate minutes thereafter once agreed.
- Maintain approved contractors’ list and provide liaison between Health & Safety consultants, and Estate Manager; reporting to Head of Estate Management.
- Deal with incoming post on behalf of the office and distribute as appropriate.
- Reconcile monthly petty cash expenses on behalf of the Estates Department and non-estate operations and forward to Head of Estate Management for signature and re-imbursement.
- Assisting with all aspects of property management as directed by the Head of Estate Management.
- Any other office related tasks to include photocopying, post, registered mail.
- Ordering stationary and cleaning materials as necessary in agreement with Estate Manager.
- Coding Invoices for estate and non-estate business entities.
- To co-ordinate and maintain a list of emergency call-out telephone numbers, contractors and services.
- To compile annual holiday tracker and update from staff holiday requests forwarding to head of estates for authorization.
- To attend training courses with colleagues where appropriate.
**Salary**: £26,000.00-£29,000.00 per year
Schedule:
- Monday to Friday
**Experience**:
- Administrative: 2 years (required)
Work Location: In person
