Personal Assistant, Children in Need

3 months ago

Salford, United Kingdom BBC Full time

Administrative Services- Permanent - Full Time- Salford, GB, M50 2QH- BBC PUBLIC SERVICE B'CAST- Job Closing Date: 12/05/24**THE ROLE**:
**Package Description**:
**Job Reference**: 14886

**Band**: B
**Location**: Salford
**Contract**: Continuing, full time (Office/Home - Hybrid)
**Salary**: Up to £30,000 depending on relevant skills, knowledge and experience. The expected salary range for this role reflects internal benchmarking and external market insights.

**- Excellent career progression** - the BBC offers great opportunities for employees to seek new challenges and work in different areas of the organisation.
**- Unrivalled training and development opportunities** - our in-house Academy hosts a wide range of internal and external courses and certification.
**- Benefits** - We offer a competitive salary package, a flexible 35-hour working week for work-life balance and 26 days (1 of which is a corporation day) with the option to buy an extra 5 days, a defined pension scheme and discounted dental, health care, gym and much more

**Job Introduction**:

- Supporting the delivery of key change projects
- Managing processes that support the Joiners/Movers/Leavers activity.
- Delivering communications and supporting key engagement activities
- Assisting with delivering logistics for the Children in Need Appeal night of television

**Main Responsibilities**:

- Organise meetings and events, including the booking of meeting rooms and or venues.
- Provide diary management to 2/3 Directors, including managing and scheduling key calendar appointments ensuring effective use of Director’s time and that all meetings are managed with appropriate level of forward planning.
- Liaise with a number of internal and external contacts, screening and prioritising all forms of incoming communications.
- Support the Executive team members and Business Advisor to achieve good governance by minuting key meetings, ensuring follow up of actions and providing assistance on governance related tasks
- Support with planning and execution of team wide engagement projects and organisation wide strategic objectives.
- Co-ordinating directorate and other conferences (manage and organise team wide events (c. 150 staff) and meetings, including the booking of venues, travel and accommodation) and assist with delivering logistics for the Appeal night
- Assist in maintaining a corporate calendar with the key meeting dates within CIN, working closely with colleagues within and outside of the team.
- Work closely with the other Assistants with regards to scheduling and related logistics for Board and Committee meetings and other events.
- Undertake appropriate training and support the relevant team/director in the use of iBabs (our board software programme). Undertake general administrative activities for the Exec team which may include travel, meeting room bookings and away day logistics.
- Proven experience as a personal or executive assistant and able to demonstrate strong organisation, diary management and planning skills.
- Strong time management skills and able to prioritise own workload effectively, to coordinate activities and conflicting demands to ensure that tight deadlines are met.
- Excellent communication and interpersonal skills, with the ability to work well with range of people at all levels.
- Able to develop strong working relationships with stakeholders at all levels of the organisation and externally. Ability to use own initiative, be proactive and deal with specific queries as they arise.

Are you someone with a passion for organising and who loves making life easier for others? Do you thrive in fast paced environments and excel at prioritising competing tasks? If you’re ready to become part of the Pudsey family then we’d love to hear from you. We’re on the lookout for a resourceful Personal Assistant to support Children in Need’s Executive team and help keep our operations running smoothly. If you know how to keep cool under pressure then we’d love to chat to you.

**About the BBC**:
We don’t focus simply on what we do - we also care how we do it. Our values and the way we behave are important to us. Read about them here

Diversity matters at the BBC. We have a working environment where we value and respect every individual's unique contribution, enabling all of our employees to thrive and achieve their full potential.

We want to attract the broadest range of talented people to be part of the BBC - whether that’s to contribute to our programming or our wide range of non-production roles. The more diverse our workforce, the better able we are to respond to and reflect our audiences in all their diversity.

**DISCLAIMER**:
This job description is a written statement of the essential characteristics of the job, with its principal accountabilities, incorporating a note of the skills, knowledge and experience required for a satisfactory level of performance. This is not intended to be a complete, detailed acco

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