Finance Assistant

3 weeks ago


Aberdeen, United Kingdom Charlie House Full time

We have an exciting opportunity within our team, we looking for an experienced and organised Finance Assistant, reporting to the Finance Manager. This is a key role in supporting the ongoing development of our very special charity, by providing assistance in maintaining and processing financial records for our charity and its 2 subsidiaries (Retail and Community Enterprises). This will enable us to support the expansion and enhancement of our existing services, through increased efficiencies, but also support our long-term goal of providing a specialist support centre in Aberdeen.

**Key Responsibilities**
- **Treasury**:

- Daily processing in Xero of all donations/receipts received into the (CH) bank account
- Process weekly banking transactions for ReCHarge café
- Download weekly SumUp payout report for ReCharge2 and process in Xero.
- Weekly completion of Donation Record Form for CH for banking (or more frequently if cash exceeds insurance limit). Process all receipts in Xero.
- Reconciliation of bank transactions weekly in Xero
- Process Petty Cash transactions for ReCHarge café

**Accounts Receivable**
- Download payment reports from online giving platforms, ensuring adequate coding for posting in receipt in Xero, eg, Enthuse, JustGiving, Facebook etc. Process these receipts in Xero.
- Process in Xero weekly sales transactions for ReCHarge café
- Download weekly sales SumUp payout report for ReCharge2 and process in Xero.
- Download SumUp report for weekend sales at market, and any external events and process in Xero.
- Raise Sales Invoices for events, sponsorships, recharges, market stallholder fees etc, both to 3rd parties and intercompany invoices.
- Perform weekly credit control including meeting with Retail Manager and Finance Manager
- Process online shop orders in Xero

**Accounts Payable**
- Purchase Invoices - scan and process approved invoices daily/weekly in Xero. Ensure that any queries are dealt with in a timely manner.
- Purchase Orders - ensure accuracy and completeness, and process in Xero.
- Charge Card & Debit Card transactions - ensure accuracy of form, backup and process in Xero daily/weekly
- Expenses - ensure accuracy of expense sheets including back-up, coding and authorisation. Process daily/weekly in Xero.
- Payment Runs - provide a listing for review of invoices and expenses due for payment weekly. Setup these payments in Bank of Scotland online banking for authorisation.

**Other**
- Daily monitoring of accounts mailbox, and action items.
- Process merchandise stock movements monthly from the “merchandise movements” file.
- Assist with merchandise stock takes.
- Assist with monthly reconciliation of intercompany accounts.
- Update Salesforce (CRM) with payments received for invoices that have been raised.
- Create contact and opportunity in Salesforce for any donations not received through online platform.
- Completion of month end checklist.
- Ensure all fixed assets are recorded in Xero.
- Maintain list of annual subscription renewals.
- Maintain list of regular payments & receipts by Direct Debit, Standing Order and via BACS e.g. regular giving.
- Reception cover ½ day per week.
- Process improvement review and suggestions to management as required
- This list is not exhaustive and may include other adhoc finance activities, as they arise.

**Essential experience**
- Sound knowledge of accounting packages preferably Xero
- Experience working within a small, busy finance team

**Desirable experience**
- CRM experience, preferably Salesforce

**Essential skills and abilities**
- Excellent attention to detail
- Strong processor with in depth understanding of the accounting process
- Excellent verbal communication skills
- Excellent collaborative and team skills
- Excellent time management skills with the ability to work flexibly when required
- Able to work independently and to deliver on promises to tight deadlines
- Process improvement awareness
- Excellent Microsoft excel skills

**Qualifications**
- HNC Accounting Qualification desirable

**Salary**: £22,000.00-£25,000.00 per year

**Benefits**:

- On-site parking
- Wellness programme

Schedule:

- Monday to Friday

COVID-19 considerations:
We have a suite of policies to support our COVID-19 processes.

**Experience**:

- similar experience within small finance team: 2 years (required)

Work authorisation:

- United Kingdom (required)

Work Location: One location

Application deadline: 27/01/2023


  • Finance Assistant

    1 month ago


    Aberdeen, United Kingdom Thorpe Molloy McCulloch Recruitment Full time

    **Finance Assistant - VR/26558**: **Status**: Temporary **Location**: Blackburn, Aberdeen **Ref**: VR/26558 **Rate**: Available Upon Request TMM are working with a global drilling contractor in their search for a Finance Assistant on an ongoing basis, with a view to going permanent for the right individual. The Finance Assistant will be required to...

  • Finance Assistant

    4 weeks ago


    Aberdeen, United Kingdom Bryant Engineering Services Limited Full time

    Our client is looking for a Finance Assistant for a 12 month contract position, located in Aberdeen (Hybrid Working) **Role** - To work within the Finance Team on the day-to-day processing of Global In-Country Partner payroll purchase invoices and sales invoices of our Customers in our accounting systems (Microsoft Dynamics NAV/Oracle Netsuite). - Ensure...

  • Finance Assistant

    1 month ago


    Aberdeen, United Kingdom Space Solutions Full time

    Founded in 1997, we’ve spent the last 25 years building a reputation for excellence in delivery as one of the UK’s leading workplace consultancy and fit-out companies. Our clients come in all sizes from a broad range of sectors. Together, we push the boundaries of space and experience. We're a vibrant and creative team dedicated to unlocking workplace...

  • Finance Assistant

    1 month ago


    Aberdeen, United Kingdom Thorpe Molloy McCulloch Recruitment Full time

    **Finance Assistant - VR/28608**: **Status**: Permanent **Location**: Aberdeen **Ref**: VR/28608 **Rate**: Available Upon Request Permanent opportunity for a Finance Assistant to join or client. Covering all aspects of accounts payable, applicants will have previous experience within this area. **Duties and Responsibilities** - Handling all aspects of...

  • Finance Assistant

    1 month ago


    Aberdeen, United Kingdom Thorpe Molloy McCulloch Recruitment Full time

    **Finance Assistant - VR/26565**: **Status**: Temporary **Location**: Dyce, Aberdeen **Ref**: VR/26565 **Rate**: Available Upon Request A leading hospitality supplier is looking for a Finance Assistant to join their Offshore Team on a full-time basis located to the North of the City. This is offered on a 6-month fixed term contract to help during a busy...


  • Aberdeen, United Kingdom ICR Integrity Ltd Full time

    ICR Integrity Ltd are looking for a **Finance Assistant Intern** to join our Finance team, based in Aberdeen. We are looking for an enthusiastic university student to join us for a paid Internship for approximately 12 weeks from June to August 2023. You will gain valuable practical experience and receive on the job training. This is a great opportunity to...


  • Aberdeen, United Kingdom Atholls Limited Full time

    **Roles and Responsibilities** - Processing factoring incoming mail - Processing Contractor Invoices and Statement of Accounts - Processing payments received - Creating, sending and following up on client invoices - Accounts Reconciliation - Other finance related duties as required **Desired Experience** - Degree/Qualifications in Accounting or Finance...


  • Aberdeen, United Kingdom Finitas Full time

    Finitas are working exclusively with a growing AI start-up in their search for an experienced Finance Assistant to join their team in Aberdeen, Scotland. This is a part-time position of 22.5 to 30 hours per week in the office with flexible working policy; salary is around £28k to £30k pro-rata. As a Finance Assistant, you will play a crucial role in...


  • Aberdeen, United Kingdom Thorpe Molloy McCulloch Recruitment Full time

    **Part Time Finance Assistant - VR/28102**: **Status**: Permanent **Location**: Aberdeen **Ref**: VR/28102 **Rate**: Available Upon Request Due to growth, TMM is supporting our client with the appointment of a part time Finance Assistant. Working 3 days per week, this role will be office based. Previous experience in Accounts Payable, Receivable and...


  • Aberdeen, United Kingdom NHS Scotland Full time

    An opportunity has arisen for a finance and administration assistant to become part of our friendly multi-disciplinary team at Aberdeen Centre for Reproductive Medicine (ACRM). ACRM provides a range for fertility services for NHS funded and self-funded patients in North East Scotland and the Highlands and Islands and has a very strong clinical and research...

  • Finance Controller

    1 month ago


    Aberdeen, United Kingdom Petrofac Full time

    **Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.** We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age,...

  • Finance Assistant

    1 month ago


    Aberdeen, United Kingdom activpayroll Full time

    DescriptionAs we continue to see exceptional growth and opportunity across the business, our Finance team have been central to ensuring that we continue to deliver a consistent and effective finance operation. We are looking for a Finance Assistant to join us for a 12-month period, with the potential for this to be converted to a permanent position, to help...

  • Finance Controller

    1 month ago


    Aberdeen, United Kingdom Petrofac Full time

    Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies. We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age,...


  • Aberdeen, United Kingdom Hutcheon Mearns Full time

    Hutcheon Mearns are delighted to be supporting a leading marine infrastructure support company to recruit an experienced finance professional into the role of Corporate Finance Manager. Working from a desirable West end office location, the successful candidate will work directly with the CFO and the Head of FP&A with exposure to the wider executive...

  • Finance Assistant

    1 month ago


    Aberdeen, United Kingdom activpayroll Full time

    **Description**: As we continue to see exceptional growth and opportunity across the business, our Finance team have been central to ensuring that we continue to deliver a consistent and effective finance operation. We are looking for a Finance Assistant to join us for a 12 month period as a maternity cover, to help with the day to day processing of our...

  • Finance Manager

    1 month ago


    Aberdeen, United Kingdom Hutcheon Mearns Ltd Full time

    Hutcheon Mearns are delighted to be supporting a leading marine infrastructure support company to recruit an experienced finance professional into the role of Corporate Finance Manager. Working from a desirable West end office location, the successful candidate will work directly with the CFO and the Head of FP&A with exposure to the wider executive...


  • Aberdeen, United Kingdom Hutcheon Mearns Ltd Full time

    Hutcheon Mearns are delighted to be supporting a leading marine infrastructure support company to recruit an experienced finance professional into the role of Corporate Finance Manager. Working from a desirable West end office location, the successful candidate will work directly with the CFO and the Head of FP&A with exposure to the wider executive...

  • Finance Manager

    3 days ago


    Aberdeen, United Kingdom Ernest Gordon Recruitment Limited Full time €45,000 - €55,000

    Assistant Corporate Finance Manager - Progression Aberdeen - Hybrid £45,000 to £55,000 + Private Pension + Hybrid (2-3 Days) + Medical Aid + 31 Days Holiday Are you a Assistant Corporate Finance Manager wanting a clear career path all the way Partner level, in a well established consultancy, where you can work closely with Partners, have closer working...

  • Finance Manager

    3 days ago


    Aberdeen, United Kingdom Ernest Gordon Recruitment Limited Full time €45,000 - €55,000

    Assistant Corporate Finance Manager - Progression Aberdeen - Hybrid £45,000 to £55,000 + Private Pension + Hybrid (2-3 Days) + Medical Aid + 31 Days Holiday Are you a Assistant Corporate Finance Manager wanting a clear career path all the way Partner level, in a well established consultancy, where you can work closely with Partners, have closer working...


  • Aberdeen, United Kingdom RGU Full time

    **Job Summary**: RGU and the Net Zero Technology Centre have partnered to create the National Subsea Centre (NSC), a multi-million-pound Centre of Excellence for Subsea Research and Technology development. The NSC harnesses the University’s academic expertise, research capability and facilities in a world-class research and development centre focused on...