Team Medical Secretary

2 months ago

Leeds, United Kingdom Leeds Teaching Hospitals Full time

To provide a comprehensive and high quality medical secretarial service to support clinical teams (Consultants, their medical teams e.g. junior medical staff or specialist nursing staff as appropriate) in delivering high quality care to the patients of Leeds and beyond. This role will additionally make a key contribution in improving the patient experience by supporting Directorate teams with the movement of patients through their 18-week pathway or other national waiting time standards as appropriate. The post-holder will: Work as part of a team to ensure that all clinical correspondence is turned around in a timely manner to allow patients to move through their pathway without any delays Work with Consultants and their medical teams.

Manage their workload in line with departmental requirements or as identified by the Senior Medical Secretary. Deal with patient enquiries. Play a key role in ensuring that patients move systematically through their pathways by ensuring that the next steps are in the pipeline. 3.ORGANISATIONAL CHART Business Manager Patient Services Coordinator Assistant PSC/Senior Medical Secretary Team Medical Secretary 4.PRINCIPAL DUTIES & AREAS OF RESPONSIBILITY Clinical Correspondence & Support to Clinical Services Typing/proofreading clinical correspondence relating to outpatient and inpatient attendances and other patient related correspondence on behalf of the consultant and clinical teams.

Use a range of IT skills to support the clinical work of the consultant e.g. use of databases and spread sheets. Support administrative process as deemed appropriate by the PSC. To support the clinical teams in the delivery of excellent patient care by actively working with colleagues and other Departments to ensure that all patients registered within the service are proactively supported through their patient journey (This would include but is not limited to: ensuring that follow-up and/or discharge appointments have been made for patients when required escalating to the Patient Services Co-ordinator where appointments have been booked outside the requested timescales).

Any other general administrative duties associated with the consultant/clinical team outpatient and inpatient workload. Answer phone calls and deal with enquiries relating to patients and clinical work from a variety of sources, directly resolving where possible or transferring to appropriate personnel. Liaise with GPs, hospital staff and others on behalf of consultant in relation to clinical workload. Maintaining an effective administration service In conjunction with other Team Medical Secretaries and under the supervision of the Patient Services Co to work collectively as a team proactively planning workloads to meet different deadlines and timescales.

Create and maintain appropriate record systems relating to clinical workload e.g. tests and results spread sheets Provide guidance to clerical support officers as necessary. Ensure that health records are tracked on entering and leaving the Department and stored in an appropriate manner in line with Trust Policy and patient confidentiality. Ensure that health records are always maintained to a high standard.

All documentation and investigation results must be securely filed in the correct section in chronological order. Support Data Quality Indicators by ensuring that patient information is accurate and updated on relevant paper and computerised systems. Access information systems to obtain clinical information as required by the medical teams including investigation results or other information e.g. from results server, PPM or WinDIP.

Work as part of the team to ensure that all phone calls are answered within the department during core office hours. Provide information to PSC/Assistant PSC, as appropriate, relating to workload and work outstanding. Provide cover for other team secretaries/clerical staff when on annual leave or sick leave. Additional duties Any other duties that from time to time may be deemed necessary by the Trust/Directorates that is commensurate to the role.

5. THE LEEDS WAY VALUES Our values are part of what make us different from other trusts, so we see this as a strength, as well as a responsibility. They have been developed by our staff and set out what they see as important to how we work. Our five values are: Patient-centered Collaborative Fair Accountable Empowered All our actions and endeavours will be guided and evaluated through these values 6.WEST YORKSHIRE ASSOCIATION OF ACUTE TRUSTS (WYAAT) Leeds Teaching Hospitals NHS Trust is part of the West Yorkshire Association of Acute Trusts (WYAAT), a collaborative of the NHS hospital trusts from across West Yorkshire and Harrogate working together to provide the best possible care for our patients.

By bringing together the wide range of skills and expertise across West Yorkshire and Harrogate we are working differently, innovating, and driving forward change to deliver the highest quality care. By

  • Medical Secretary

    2 days ago

    Leeds, United Kingdom Spire Healthcare Full time

    **Medical Secretary | Administration | Methley Park | Full Time | Permanent | 37.5 hours | Competitive Salary and excellent benefits** Spire Methley Park Hospital is looking to recruit an experienced Medical Secretary to join our team and support our valued Consultants in providing a high quality service. **As Medical Secretary your main tasks To provide a...

  • Medical Secretary

    4 weeks ago

    Leeds, United Kingdom Leeds Teaching Hospitals Full time

    Band 3 - Medical Secretary Job Description J O B D E S C R I P T I O N 1. JOB DETAILS Job Title: Medical Secretary - General Ref No: Grade: 3 Hours/Length of Post: 37.5 Unit/Department: Rheumatology Location: Chapel Allerton Hospital Reports to: Senior Medical Secretary Accountable to: Patient Services Coordinator / Business Manager 2. JOB PURPOSE The post...

  • Medical Secretary

    1 month ago

    Leeds, United Kingdom Leeds Teaching Hospitals NHS Trust Full time

    An exciting opportunity has arisen for a new post as a Band 3 medical secretary to support Infection & Travel Medicine and OPAT service at St James Hospital. We require the post holder to be enthusiastic, dedicated, organised and have excellent interpersonal and communication skills. This is an excellent opportunity for someone wishing to further their...

  • Medical Secretary

    4 weeks ago

    Leeds, United Kingdom Leeds Teaching Hospitals NHS Trust Full time

    22.5 hours across 3 days minimum. Oncology CSU in the Bexley Wing. Has an exciting opportunity for a Band 3 Medical Secretary to join our very friendly and approachable team consisting of medical secretaries and clerk typists. We also work very closely with our consulting and admin teams forging strong relationships to deliver the best care for our services...

  • Medical Secretary

    6 hours ago

    Leeds, United Kingdom Leeds Teaching Hospitals NHS Trust Full time

    22.5 hours across 3 days minimum. Oncology CSU in the Bexley Wing. Has an exciting opportunity for a Band 3 Medical Secretary to join our very friendly and approachable team consisting of medical secretaries and clerk typists. We also work very closely with our consulting and admin teams forging strong relationships to deliver the best care for our services...

  • Medical Secretary

    1 month ago

    Leeds, United Kingdom Leeds Teaching Hospitals NHS Trust Full time

    Are you looking for a new challenge to become a Medical Secretary? Do you have excellent interpersonal skills with emphasis on communication to delivery outstanding patient care? We have exciting opportunity for an individual to join our team as a full-time Medical Secretary. We are looking for a friendly, self-motivated and enthusiastic individual to...

  • Medical Secretary

    4 weeks ago

    Leeds, United Kingdom Leeds Teaching Hospitals Full time

    JOB PURPOSE The post holder will provide a comprehensive secretarial service to the medical team. They will support processes to sustain the departments practice through administrative protocols, processes and procedures in line with service needs. They must be able to communicate sensitively and effectively with a wide range of people including patients,...

  • Medical Secretary

    2 months ago

    Leeds, United Kingdom Leeds Teaching Hospitals Full time

    Principal duties and areas of responsibility Clinical Correspondence & Support to Clinical Services Typing/proof reading clinical correspondence relating to outpatient and inpatient attendances and other patient related correspondence on behalf of the consultant and clinical teams. Use a range of IT skills to support the clinical work of the consultant e.g....

  • Medical Secretary

    5 days ago

    Leeds, United Kingdom Leeds Teaching Hospitals Full time

    Job summary An exciting opportunity has arisen for a Departmental Secretary to the Rheumatology team within the Chapel Allerton Hospital CSU. This would be an ideal opportunity for someone looking to expand their experience and knowledge. The successful candidate will provide comprehensive secretarial/administrative support to the Rheumatology...

  • Medical Secretary

    12 hours ago

    Leeds, United Kingdom Leeds Teaching Hospitals Full time

    Job summary An exciting opportunity has arisen for a Departmental Secretary to the Rheumatology team within the Chapel Allerton Hospital CSU. This would be an ideal opportunity for someone looking to expand their experience and knowledge. The successful candidate will provide comprehensive secretarial/administrative support to the Rheumatology...

  • Medical Secretary

    2 months ago

    Leeds, United Kingdom Leeds Teaching Hospitals NHS Trust Full time

    Childrens Services are looking for an enthusiastic, highly motivated experienced Medical Secretary to join their team. The post holder will be expected to provide secretarial administrative support to the Paediatric Nephrology and Hepatology Team.

  • Medical Secretary

    1 month ago

    Leeds, United Kingdom Leeds Teaching Hospitals NHS Trust Full time

    Oncology CSU based at St James hospital has an exciting opportunity for a 2 full time Medical Secretaries to join our very friendly and approachable team consisting of medical secretaries and clerk typists. We also work very closely with our consulting and admin teams forging strong relationships to deliver the best care for our services users. One post will...

  • Medical Secretary

    1 month ago

    Leeds, United Kingdom Leeds Teaching Hospitals NHS Trust Full time

    B4 Gynaecology Medical Secretary 21 hours - 12 months Fixed Term We are seeking to recruit a reliable and self-motivated individual to join the secretarial team in Womens Services, to be based at St Jamess University Hospital.

  • Medical Secretary

    4 weeks ago

    Leeds, United Kingdom Leeds Teaching Hospitals NHS Trust Full time

    An exciting opportunity has arisen for a Band 4 Senior Medical Secretary to join the Rheumatology team in the Chapel Allerton CSU. We are actively seeking a dynamic and inspiring individual who will help manage the Rheumatology secretarial team as well as providing support for the senior consultant.

  • Medical Secretary

    5 hours ago

    Leeds, United Kingdom Leeds Teaching Hospitals NHS Trust Full time

    An exciting opportunity has arisen for a Band 4 Senior Medical Secretary to join the Rheumatology team in the Chapel Allerton CSU. We are actively seeking a dynamic and inspiring individual who will help manage the Rheumatology secretarial team as well as providing support for the senior consultant.

  • Senior Medical Secretary

    1 month ago

    Leeds, United Kingdom Leeds Teaching Hospitals NHS Trust Full time

    An exciting opportunity has arisen for a Band 4 senior medical secretary to support our expanding HIV service at the Leeds General Infirmary. We require the post holder to be enthusiastic, dedicated, organised and have excellent interpersonal and communication skills. The post holder will be required to organise and take complicated medical MDT minutes. This...

  • Medical Secretary

    1 month ago

    Leeds, United Kingdom Leeds Teaching Hospitals Full time

    JOB PURPOSE/SUMMARY To provide a comprehensive and high quality medical secretarial service to support clinical teams (Consultants, their medical teams e.g. junior medical staff or specialist nursing staff as appropriate) in delivering high quality care to the patients of Leeds and beyond. This role will additionally make a key contribution in improving the...

  • Medical Secretary

    1 month ago

    Leeds, United Kingdom Leeds Teaching Hospitals Full time

    To provide a comprehensive and high quality medical secretarial service to support clinical teams (Consultants, their medical teams e.g. junior medical staff or specialist nursing staff as appropriate) in delivering high quality care to the patients of Leeds and beyond. This role will additionally make a key contribution in improving the patient experience...

  • Medical Secretary

    5 days ago

    Leeds, United Kingdom Vesper Road Surgery Full time

    Medical Secretary job description: Job Responsibilities: - To provide an efficient, copy typing and word processing service for GPs and Health Professionals as required. This includes the typing of letters, reports, patient referrals, minutes, memorandums etc in an accurate and quality manner. - Use of the Choose and Book system where appropriate; to assist...

  • Medical Secretary

    1 month ago

    Leeds, United Kingdom Leeds Teaching Hospitals NHS Trust Full time

    Are you looking for a new challenge to become a Medical Secretary? An exciting opportunity has arisen for an enthusiastic and highly motivated individual to join our Adult Cardiology Administration Team, based at the Leeds General Infirmary. This is the ideal opportunity for someone who looking to develop professionally by expanding their knowledge and...