Office Administrator Bookkeeper

7 months ago


Cardiff, United Kingdom Blue Door Childcare Full time

We are an established Childcare provider, based in North Cardiff. We operate 2 sites, one on Allensbank Road and one on Whitchurch Road. We offer childcare from 0 through to 11 year olds.

We are looking for an Administrator and Bookkeeper to oversee the administration of the 2 sites. The role would also entail book keeping using our Childcare Software (Famly). This is a part time role which would consist of five 6 shifts hours based across both our sites (which are a 10 minute walk apart).

You would become a valuable addition to our growing and friendly team.

Specific admin duties will include:

- Enquiries from potential families and general correspondence.
- Manage bookings from new and existing families, using the Famly software.
- Support to the Director and Operation Managers on site, this may include note taking for meetings.
- Weekly Staff Rotas.
- Keeping up to date the Policies and Procedures.
- Ensuring Risk Assessments are regularly updated.
- Ordering stock and equipment.
- Managing the maintenance of both building and equipment, by securing the services of contractors etc.
- Adhoc tasks as allocated.

Specific duties for book keeping:

- Responsibility for the timely preparation of sales invoices, to parents and third parties.
- Supplier invoicing processing and associated payments.
- Resolution of customer / supplier invoicing queries.
- Credit control in respect of aged debtors.
- Responsibility for the payment of monthly payroll and associated payments to HMRC / pension provider.
- Bank reconciliation work.
- Monthly reconciliation of balance sheet.
- Maintain accurate records of financial transactions and generate reports as needed.
- Liaising with external accountant and payroll.

Skills required:

- Minimum 2 years bookkeeping experience.
- Must have excellent IT skills, confidence in using Microsoft excel / word.
- Confident communicator
- Strong organisation skills with the ability to take ownership of the role and any associated deadlines.
- Proven experience as an office administrator or in a similar role
- Have good communication skills.
- Have good customer service skills.
- Have good organisation skills.
- Have a positive attitude and good work ethic.
- Have good time management.
- Have attention to detail and accuracy in data entry and record keeping.
- Be computer literate (e.g., Microsoft and Excel).
- A friendly work environment
- Sick Pay
- Private Health Scheme, including mental health support and discounts on a variety of services.
- Pension Scheme
- Free refreshments
- Free cooked meals
- Company paid for Birthday gifts, etc.
- Flexible work pattern - to be discussed.

Note: This job description is intended to provide a general overview of the position. Other duties may be assigned as necessary to meet the needs of the organisation. Salary would be paid pro rata for this part time role, starting from the equivalent of £24,000 per annum.

**Job Types**: Part-time, Permanent

**Salary**: From £24,000.00 per year

**Job Types**: Part-time, Permanent

**Salary**: From £24,000.00 per year

Expected hours: No less than 30 per week

**Benefits**:

- Childcare
- Cycle to work scheme
- Discounted or free food
- Employee discount
- Flexitime
- Free parking
- On-site parking
- Private dental insurance
- Private medical insurance
- Referral programme
- Sick pay
- Transport links

Schedule:

- Day shift
- Monday to Friday
- No weekends
- Overtime

**Experience**:

- Administrator role or similar: 2 years (required)
- bookkeeping: 2 years (required)

Work Location: In person



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