Finance and Office Administrator

6 days ago

Cardiff, United Kingdom Xquisite Recruitment Full time

**Finance and Office Administrator - Cardiff - Hours 10am until 3pm Can be full days to suit**

Please note the permanent salary is 22k and will be pro rata pay rate down to 25 hours a week

My client who works in the sporting / care industry is expanding rapidly and they need to bring in a highly personable Administrator with Finance skills

The job will be 3 days a week on £22k pro rata pay rate. The job could be everyday 10am to 3pm or full days - it’ll be flexible based on who is selected

**Overview of the Role**

Primary responsibility is to provide finance and administration services to the Office and Cardiff team as per the business needs. Key focus is on developing and maintaining strong financial routines and processes.

**Main Responsibilities and Accountabilities**
- Business Administration
- Create and maintain accurate financial records
- Prepare monthly and quarterly financial reports
- Process invoicing, expenses and payroll
- Perform all day to day office administration duties
- Assist in achieving the teams agreed KPI’s for new clients and new packages
- Assist with liaising with key community contacts to secure funding and revenue avenues
- Provide front desk customer service, including answering phones and greeting guests
- Manage schedules for appointments and deadlines
- Take clear messages and communicate effectively with customers, clients and team members
- Develop and maintain administrative processes
- Keep an organised file system
- Session Support and Admin
- Assist where needed in coordinating and facilitating both live and online training sessions with existing and future clients and participants
- Provide excellent customer service to all current and future contacts of Company
- Assist with the setup and management of local infrastructure to deliver and facilitate community sessions i.e., location, advertising, bookings system etc
- To provide a first-class experience to clients whilst following the Business model

**- National Office Support**
- Support franchise recruitment process
- Support franchisee onboarding process
- Coordinate training and events
- Support franchisee communications

**- Management**
- Assist with all management administrative tasks
- Opportunity to create best practice and streamline processes to ensure the company is forward thinking and innovative
- Develop and maintain a strong effective working relationship with clients, local and national partners, community contacts, participants and National Office
- Compliance
- Ensure compliance with all statutory, legislative, and regulatory guidance, policy, and best practice
- Promote and maintain a culture of health and safety of self and others in accordance with Health and Safety legislation and best practice
- An awareness of and compliance with data protection legislation and policies and procedures
- Maintain and update accurate records and record data using the required systems including IT, HR and financial systems

**Skills Required**:

- Able to quickly learn and adapt to new software and processes
- A basic understanding of bookkeeping procedures including crediting and debiting appropriate accounts, posting entries to ledger accounts, and reconciling accounts
- Effective written and verbal communication skills
- Good organisational and time management skills
- Able to work well under pressure and meet all deadlines
- Always keeps the highest standards of compliance and confidentiality
- Ability to work both independently, remotely and as part of a wider team
- Excellent people skills and the ability to engage and work with multi-generational stakeholders, clients, and employees
- Ability to work in a fast-paced organisation in an efficient manner with a high level of accuracy and professionalism, attention to detail and follow through
- Excellent time management and logistics skills
- Ability to pre-empt and define problems

**Additional Duties**
- National travel on an occasional basis when required
- Promote equal opportunities
- Make sure that your own professional skills are regularly updated
- Any other duties as may reasonably be required

**Job Type**: Part-time
Part-time hours: 25 per week

**Salary**: £22,000.00-£22,500.00 per year

**Benefits**:

- Casual dress
- Company pension
- Flexitime
- Free parking
- Life insurance
- On-site parking
- Sick pay

Schedule:

- Flexitime
- Monday to Friday
- No weekends

Ability to commute/relocate:

- Cardiff, CF24 0JT: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 2 years (required)
- Administrative experience: 2 years (required)
- Bookkeeping, post entries, crediting, debiting, reconciling: 2 years (required)
- Written and verbal skills: 2 years (required)
- Highly organi, time managementzed: 2 years (required)
- Excellent people skills working with stakeholders: 2 years (required)
- Able to work under pressure: 1 year (required

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