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Safeguarding Administrator
2 months ago
**Main duties of the job**:
The post holder will provide administrative support to the safeguarding team (children & adults) working alongside two other safeguarding administrators. The focus of this role is specifically to support internal processes, e.g. maintaining safeguarding databases and safeguarding drive, producing quarterly data reports for the CCG’s and safeguarding boards, organising and administering meetings, general service administration, assisting with paediatric liaison information sharing, safeguarding training data submission and provide an initial frontline response for enquiries from internal staff and external agencies.
The post holder will be the lead administrator for the management of deprivation of liberty safeguards (DOLs) and ensuring that local authorities and the CQC notifications in a timely manner. They will also be the lead administrator for safeguarding adult alert forms and ensuring they are shared with the relevant local authorities.
To present a professional image for the service at all times and ensure the provision of a comprehensive, world class administration service to patients, relatives/carers, clinicians and external agencies.
**Working for our organisation**:
You will work within our busy integrated safeguarding team alongside other members of the administration team based at Barnet Hospital.
The working pattern for this role is Monday/Tuesday/Wednesday/Friday 9-5.
This is an exciting opportunity to join a dynamic, welcoming team to develop your skills.
**Detailed job description and main responsibilities**:
**MAIN DUTIES AND RESPONSIBILITIES**
**Royal Free World Class Values**
The post holder will offer World Class Care to service users, staff, colleagues, clients and patients alike so that everyone at the Royal Free can feel:
all of the time confident because we are clearly
** **and cared for ** **that they are always in safe hands
- **GENERAL DUTIES AND RESPONSIBILITIES**
1.1 Manage enquiries in a sensitive and confidential manner.
1.2 Exercise independent judgement and initiative, based on acquired experience and knowledge, in dealing with phone calls, giving information or taking messages as appropriate.
1.3 Ability to recognise need for escalation to senior members of staff as appropriate.
1.4 Retrieval of notes or interrogation of electronic patient records for investigation from A/E, medical records, wards and departments.
1.5 Collating and maintaining an accurate safeguarding database incorporating monthly and quarterly data.
1.6 Take minutes of relevant meetings as required and distribute minutes as appropriate.
1.7 Managing the DoLS administration process and maintaining the recording of submissions using the spreadsheet and database.
1.8 Liaising with relevant external agencies in a professional capacity and maintaining communication with all wards/departments regarding DoLS and safeguarding alert forms.
1.9 To process and set up courses and classes onto the Electronic Staff Record training database.
1.10 To support the safeguarding training facilitator and safeguarding team (adults and children) through preparation of training resources, booking speakers, booking venues and preparing registers.
1.11 Flagging of people with a learning disability (LD) on electronic patient records.
1.12 Dissemination and management of “missing children” and “unborn” alerts.
1.13 Daily checks of team safeguarding inbox and responding to incoming mail as appropriate.
1.14 Provide administrative support for the Child death process, ensuring documentation is completed; appropriate staff are registered on the system and arrange Joint Agency Response (JAR) & Child Death Review Meetings (CDRM) as required.
1.15 Provide administrative support for paediatric liaison and psychosocial meetings.
1.16 Support the safeguarding team with the audit programme.
1.17 Support the safeguarding team with reports required for the integrated safeguarding committee, the Clinical commissioning groups, safeguarding partnership boards and the Trust annual board report
1.18 Use the incident reporting system to report incidents and to produce reports, including safeguarding alert forms.
1.19 Provide support to team members undertaking case reviews.
- **RESPONSIBILITY FOR FINANCIAL AND PHYSICAL RESOURCES**
- Ordering and maintenance of agreed levels of stationery/non-stock items for the department.
- Report and coordinate any maintenance work and maintenance of office equipment needed within the work environment.
- **RESPONSIBILITY FOR INFORMATION AND RESOURCES**
- Ensure a high standard of data quality is maintained, arranging audit support and data validation where appropriate.
- Support the team as required with updating data on relevant shared drives and departmental databases.
- **PRofessional and Personal development**
- Attend mandatory training required for administrative staff as outlined in the Trust Mandatory Training Framework and any
