Learning Resource Advisor- Acquisitions

f5w Agricultural
**lVl **University

**Learning Resources Advisor - Acquisitions**
Job Description***

The Role

**Job title**:Learning Resources Advisor - Acquisitions

**Department**:Digital Innovation***

**Responsible to**:Resource, Discovery and Licensing Manager

**Location**:Royal Agricultural University, Cirencester***

**Term**:Part-time, permanent

**Salary**:Grade 5: £23,715 - £27,929 - pro-rated based on the below part-time

working pattern***

**Working pattern** 6 months at 7hrs/week (0.2 FTE) and 6 months peak at 14hrs/week 0.4 FTE

with the exact pattern to be confirmed

**Relationships with**: Staff, students, visitors and suppliers

Role Purpose
The post-holder will support the provision of a high-quality Acquisitions function, particularly by the

acquisition of print books and e-books and their integration into the reading list services. They will

work closely with internal and external stakeholders to provide effective Acquisitions processes and

workflows, including the monitoring of related funds. The post holder will also help support the

library’s front-line service and be expected to deliver a high standard of customer care.

Key Responsibilities

Resource Acquisitions

1. Take primary responsibility for the acquisition and accessioning of books in print and

electronic formats

2. Maintain and strengthen acquisitions processes and workflows, including liaising closely

with Learning Resource Advisors to support reading list processes

3. Ensure that resources are obtained in a timely, fiscally responsible and effective manner

4. Further develop and regularly update procedural manuals

5. Work with the Resource, Discovery and Licensing Manager to meet internal cataloguing

and metadata standards, and to develop effective mechanisms for managing e-book

holdings

6. Liaise with book/e-Book suppliers and/or publishers to resolve any supply or access issues

and troubleshoot as required

LRA JD Mar 2023 1

7. Liaise with team members on raising purchase orders and handling invoices

8. Assist with developing and delivering innovative and effective acquisitions functions to

provide best value

9. Coordinate digitisation for reading lists in accordance with copyright permissions

10. Help develop regular reporting on e-Book usage

11. Deliver an excellent and responsive acquisitions service for all users

Budget monitoring

12. Maintain appropriate financial data and records for the relevant fund and budget codes,

and monitor and accurately report as required to maintain expenditure and commitments

within the specified budget

13. Obtain supplier quotes as needed

14. Liaise closely with the Ledgers team and the Purchasing and Licensing Assistant to ensure

the accurate raising of purchase orders, receipting of invoices and reconciliation of

payment data

15. Liaise with your line manager to identify spend patterns over time, and help set an initial

forecast for the relevant budget/s

Supporting access to e-resources

16. Liaise with suppliers and publishers in providing access to e-resources

17. Support Learning Resource Advisors in answering e-resources queries or dealing with

issues

18. Escalate more complex queries to suppliers and/or Department colleagues as required

19. Maintain e-resource access by, e.g. responding to turnaway reports, licence upgrades etc.

20. Maintain accuracy of orders and holdings

21. Import marc records into the LMS and maintain/improve quality standards

Supervision

22. Oversee the arrival, ‘check-in’ and processing of print books
23. Train and supervise Library Service Advisors in book processing

24. Liaise with colleagues to develop, improve and introduce efficient processes

Wider contribution

25. Take shifts on Help Desk as required by weekly rota, and/or to maintain cover during

advertised opening times

26. Maintain an active programme of continuous professional development to build expertise

in relevant areas

27. Role-model our customer service values in interactions with students and other

stakeholders

28. Contribute to cross-departmental projects, and engage with staff and team development

activities

Other

29. Provide support and cover for department colleagues, with a willingness to work

flexibly. This may include occasional evening, weekend or Bank Holiday working

30. Undertake any other duties appropriate to the role and level

LRA JD Mar 2023 2

General responsibilities:

- The University is committed to equality of opportunity. All staff are required to comply with

current legislation, University policies and good practice guidance.
- All staff are required to act in a way that safeguards the health and wellbeing of children and

vulnerable adults at all times. The post holder must be familiar with and adhere to appropriate

safeguarding policies and guidance and participate in related mandatory/statutory training.

Managers have a responsibility to ensure their team members understand their individual

resp