Order Coordinator Project Administrator 6-12 Mnths

5 months ago

Sunderland, United Kingdom Asset Appointments Full time

**COMPANY DESCRIPTION, PROFILE AND SCOPE OF ROLE**:
Our client is an established, world leading engineered solutions business, with strong and sustained investment in people, capital and plant. They design and manufacture bespoke products for use across several sectors for some of the largest companies in the UK and internationally, from Power Generation to Transportation. They possess a strong set of values, and their team work, culture and ethics are at the root of their success.

Due to increased business activity, our client is seeking to appoint an **interim **Administrator / Order Coordinator (based in the Washington (Sunderland). ** The role will last between 6 and 12 months (may become permanent)

You be experienced within office administration, have strong customer service skills, be an excellent communicator, and be highly organised.

**NB**:This is primarily an onsite/office-based role, however, a degree of flexibility may offered around core hours, by agreement/discussion). There may be potential for limited remote working within agreed parameters after training etc..

**KEY DUTIES & RESPONSIBILITIES**:

- Adding material requirements to the ERP system.
- Working out GM/Profit on defined BOM’s taking costs from ERP system and working in Excel.
- Liaising with Purchasing and procurement to make sure everything is ready on time.
- Ensuring cost invoices from sub-contractors are received into ERP system same month as received.
- Arranging Inspections and release notes for goods.
- Arranging shipment of goods along with Logistics dept. This may include raising bespoke (Project Specific) Shipping documents such as Packing lists, Shipping Marks and Shipping Invoices.
- Ensuring invoices are raised and issued to client in line with project requirements.
- Progressing outstanding invoices.
- General administration duties.
- Engaging with customers as required.
- Ad hoc projects, associated with assisting colleagues in other departments such as Internal Sales.

**QUALIFICATIONS, EXPERIENCE, SKILLS AND ATTRIBUTES**:
ESSENTIAL:

- Strong administration skills
- Experience administering / coordinating orders / order management or materials management.
- Good working knowledge of Microsoft Excel, word and other MS packages
- knowledge of either Adobe Acrobat or Bluebeam software
- Strong administration, coordination, and communication skills including the ability to liaise verbally with internal teams and external customers.
- Some knowledge of order processing / invoicing

ADVANTAGEOUS NOT ESSENTIAL
- Experience gained within a manufacturing, engineering or similar environment
- knowledge of ERP Systems and / or Microsoft Dynamics (AX)
- Experience of EPC companies
- Project administration or Project revenue recognition, or Scheduling
- Experience in materials management coordination
- European Language skills in either Dutch, French, German or Spanish.
- Good working knowledge of either Adobe Acrobat or Bluebeam software
- A business, administration or similar qualification would be advantageous

**Details of Package**:
25,000 to £34,000 PA Pro Rata Depending on experience + Excellent Benefits. 38 Hour week. Standard hours of work 8.30am to 5pm Mon to Thursday 8.30am to 3.45pm on Friday

NB: This is primarily an onsite/office-based role, however, a degree of flexibility may be offered around core hours by agreement/discussion). There may be potential for limited remote working within agreed parameters after training etc..

**Job Types**: Temporary contract, Fixed term contract

**Salary**: £25,000.00-£34,000.00 per year

**Benefits**:

- Company pension
- Free parking
- On-site parking

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Application question(s):

- Do you live within daily commuting distance of Washington (Sunderland), and do you and have your own transport?
- Are you aware that this is a temporary role, and will run between six and twelve months (It may be come permanent, but no undertaking can be made to this effect).
- Do you have experience of either Adobe Acrobat or Bluebeam software?
- Do you have demonstrable project administration experience?
- Do you have any experience of order coordination / management or - Do you have any experience of order coordination / order management, or materials coordination / management?

Work Location: In person

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