Executive & Office Assistant

6 months ago

Portsmouth, United Kingdom Searchlight Cyber Ltd Full time

**WHO ARE WE?**

Searchlight Cyber provides organizations with relevant and actionable dark web threat intelligence, to help them identify and prevent criminal activity.

Founded in 2017 with a mission to stop criminals acting with impunity on the dark web, we have been involved in some of the world’s largest dark web investigations and have the most comprehensive dataset based on proprietary techniques and ground-breaking academic research.

Today we help government and law enforcement, enterprises, and managed security services providers around the world to illuminate deep and dark web threats and prevent attacks.

**ABOUT THE POSITION**

**WHAT WILL I DO?**
- Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
- Manage the executive’s calendar and mailboxes, including making appointments and prioritising the most sensitive matters
- Organise meetings, including scheduling, sending reminders, and organizing catering when necessary
- Welcome visitors and identify the purpose of their visit before directing them to a meeting room
- Manage travel logistics and activities, including accommodations, transportation, and meals
- Work closely with the Operations Manager to maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows
- Manage communication with employees by liaising with internal and external executives on various projects and tasks
- Plan and orchestrate work to ensure that senior executives’ priorities are met, organisational goals are achieved, and best practices are upheld
- Provide ad hoc administrative and office support
- Support with staff / customer events, both internal and off-site
- Maintain professionalism and strict confidentiality with all materials
- Maintain comprehensive and accurate records
- Some minor accounting duties as directed by the Finance department (ad hoc / vacation cover)

**WHAT ARE WE LOOKING FOR?**
- Proven experience in an administrative role reporting directly to upper management
- Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
- Experience in communicating between teams and managers
- Experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint - although we use G-Suite internally
- An aptitude for learning new software and systems
- Proficiency in appointment scheduling software such as Google Calendar
- Flexible team player, willing to adapt to changes and unafraid of challenges
- Ability to maintain confidentiality of information related to the company and its employees
- An awareness of information security and a basic understanding of HR, finance and data protection processes
- Excellent critical thinking and problem-solving skills
- Excellent written, verbal and numeracy skills
- Advanced typing, note-taking, record-keeping, and organisational skills
- A will to take on any tasks as needed to keep our busy office running
- Approachable and helpful disposition

**WHAT’S IN IT FOR ME?**

Job satisfaction; working for a company that is genuinely making people's lives better and helping to reduce the impact of internet based crime. You will have the opportunity to grow your career with the company in a very exciting industry.

On top of a generous salary in line with your experience, you’ll receive a commission scheme, great benefits package and a learning and development plan to help ensure your career always moves in the right direction.

We’re a committed team of professionals all from diverse backgrounds - software, data, security, sales and more. We all come together with a real passion for technology and a drive to make a difference - we’re committed to protecting society from threats and actors who use and abuse the dark web.

You’ll be challenged with interesting projects that will help you think outside the box and have plenty of opportunities to learn and practice new skills. You’ll be a key member of the team, directly contributing to our customer and supplier relationships and helping business goals. We believe in training & development, having fun and a great work life balance.

Your benefits package will include:

- 25 days holiday plus bank holidays
- Entry into company pension scheme
- Company vision scheme
- Private Dental cover
- You’ll receive a Perkbox membership, offering a range of high street discounts and other rewards
- We offer both TechScheme and Cycle2Work
- Comprehensive training and support to develop your career, including a training budget
- A range of office perks, including free fresh fruit daily, a bean to cup coffee machine and more
- Regular team building and reward events

**INTERVIEW PROCESS**
- Screening Call with our Talent Manager
- Face to face interview with

  • Executive Assistant

    4 weeks ago

    Portsmouth, United Kingdom Wild Recruitment Full time

    We are recruiting for an Executive Assistant to provide high-level support to the CEO of a leading charity based in Portsmouth. This role requires someone highly organised to be the main point of contact for the CEO, managing a range of confidential matters and coordinating with senior stakeholders. Key Responsibilities as Executive Assistant: Serve as...

  • Executive Assistant

    1 month ago

    Portsmouth, United Kingdom CV-Library Full time

    We are recruiting for an Executive Assistant to provide high-level support to the CEO of a leading charity based in Portsmouth. This role requires someone highly organised to be the main point of contact for the CEO, managing a range of confidential matters and coordinating with senior stakeholders. Key Responsibilities as Executive Assistant: Serve as...

  • Executive Assistant

    1 week ago

    Portsmouth, United Kingdom Wild Recruitment Full time

    We are recruiting for an Executive Assistant to provide high-level support to the CEO of a leading charity based in Portsmouth.This role requires someone highly organised to be the main point of contact for the CEO, managing a range of confidential matters and coordinating with senior stakeholders.Key Responsibilities as Executive Assistant:Serve as the...

  • Office Assistant

    7 months ago

    Portsmouth, United Kingdom CABRIZORE Full time

    **Job Title: Office Assistant** **Company: CABRIZORE LTD** **Location: Portsmouth, UK** **About Us**: CABRIZORE LTD is a forward-thinking company based in Portsmouth, known for our [brief description of products/services]. We are dedicated to maintaining a productive and efficient office environment, and we are seeking a reliable and organized Office...

  • Executive Assistant

    7 months ago

    Portsmouth, United Kingdom Carpenter Box Full time

    **Division**: Practice Support Group **Location**: Portsmouth We currently have an exciting opportunity for a full-time Executive Assistant. This is a varied role that would suit an individual who works in an efficient and organised manner, is a confident communicator and has a high level of accuracy and attention to detail. The role is 37.5 hours a week,...

  • Executive Assistant

    7 months ago

    Portsmouth, United Kingdom Workshop recruitment Full time

    The role will include: - Organising and summarising high-level papers and reports - Providing full support to the Exec team, and others when needed. - Supporting delivery of business-wide administration projects. - Minimum of one years’ experience in an Executive Assistant position or similar - Good interpersonal skills - Able to work independently, and...

  • Executive Office Manager

    1 week ago

    Portsmouth, Portsmouth, United Kingdom KaneHR Full time

    About Us:KaneHR is a leading provider of HR services based in Portsmouth. We are seeking a highly skilled and experienced Executive Office Manager to join our team.Job Summary:We are looking for a talented Executive Office Manager to provide administrative support to the Director and the wider team.Key Responsibilities:Provide administrative services to the...

  • Executive Support Officer

    3 weeks ago

    Portsmouth, Portsmouth, United Kingdom Diocese of Portsmouth Full time

    Supporting Our MissionWe are seeking an exceptional Executive Support Officer to join our Ministry & Discipleship Team. As an Executive Support Officer, you will play a critical role in ensuring the smooth operation of our team and supporting our Director in achieving their goals.This is an exciting opportunity to be part of a pioneering role in a new team,...

  • Executive Assistant

    3 days ago

    Portsmouth, Portsmouth, United Kingdom Wild Recruitment Full time

    Wild Recruitment is seeking an experienced and skilled Executive Assistant to support our CEO.About the RoleThis is a unique opportunity for a highly organized and detail-oriented individual to join our team as a Personal Support Specialist. As the CEO's right-hand person, you will be responsible for managing their diary, appointments, and travel...

  • Senior Support Officer

    4 weeks ago

    Portsmouth, Portsmouth, United Kingdom CV-Library Full time

    Job OverviewWe are recruiting for a Senior Support Officer - Executive Team to join our team at Wild Recruitment. As a Senior Support Officer, you will be responsible for providing high-level support to the CEO of a leading charity based in Portsmouth. This is a fantastic opportunity to work with a dynamic team and contribute to the success of the...

  • Financial Planning Assistant

    4 weeks ago

    Portsmouth, Portsmouth, United Kingdom Fram Executive Search Limited Full time

    About the Role:We are seeking an experienced Financial Planning Assistant to join our team at Fram Executive Search Limited. In this role, you will be working closely with a financial advisor to administer financial plans for a Chartered firm in Dorset.Key Responsibilities:Provide administrative support to a financial advisor, ensuring the smooth delivery of...

  • Infrastructure Development Director Position

    6 days ago

    Portsmouth, Portsmouth, United Kingdom ATTB - The Big Jobsite Full time

    The successful candidate will hold a relevant degree (civil engineering, project management) and possess a professional qualification or membership in project management (PRINCE2, AMP). They will have a proven ability to communicate effectively with stakeholders and drive collaboration to achieve exceptional outcomes.Key ResponsibilitiesThis role will...

  • Executive Assistant

    1 week ago

    Portsmouth, Portsmouth, United Kingdom Wild Recruitment Full time

    Job OverviewWe are seeking a highly organized and efficient individual to manage the CEO's diary, appointments, and travel arrangements. As an Executive Assistant at Wild Recruitment, you will be responsible for ensuring timely arrivals and departures for meetings and appointments.Responsibilities:Manage the CEO's schedule, including coordinating meetings...

  • Executive Assistant

    6 months ago

    Portsmouth, United Kingdom Hythe Group Ltd Full time

    An exciting opportunity has arisen at Hythe Engineering for an Executive Assistant to join our dynamic team during a period of significant growth. Hythe Engineering, operating within the marine engineering sector, is situated in Portsmouth Naval Base. This newly created role will play a crucial part in supporting the Group Head of Finance and Business...

  • Executive Office Manager

    1 month ago

    Portsmouth, Portsmouth, United Kingdom The Portsmouth AcademyPortsmouth Full time

    The Portsmouth Academy in Portsmouth is seeking an experienced Executive Office Manager to join their team. This is a permanent, full-time role with a competitive salary of £28,000 - £35,000 per annum.About the RoleWe are looking for a highly motivated and organised individual to manage the day-to-day activities of our school office. The successful...

  • Executive Support Assistant

    3 days ago

    Portsmouth, Portsmouth, United Kingdom 360 Resourcing Full time

    Job TitleWe are seeking a highly skilled and reliable Executive Support Apprentice to join our team at 360 Resourcing in Portsmouth. This is a fantastic opportunity for someone who is eager to learn and develop their skills in a dynamic and supportive environment.The successful candidate will be responsible for providing administrative support to our senior...

  • Executive Assistant

    2 months ago

    Portsmouth, Portsmouth, United Kingdom beBee Professionals Full time £25,000 - £35,000

    beBee Professionals is seeking a highly organized and efficient Administrator to join our team in the UK. This role is essential for ensuring smooth day-to-day operations and effective communication within the company.Key Responsibilities:Handle incoming correspondence and maintain office supplies and equipment inventories.Prepare and edit documents,...

  • Senior Support Officer

    1 day ago

    Portsmouth, Portsmouth, United Kingdom CV-Library Full time

    We are recruiting for a High-Level Administrative Professional to provide executive support to the Chief Executive Officer (CEO) of a leading charity based in Portsmouth. The role requires someone highly organized, with excellent communication and administrative skills.Key Responsibilities:Serve as the primary contact for all matters relating to the...

  • Office Assistant

    6 months ago

    Portsmouth, United Kingdom Andy Gas Southern Ltd Full time

    Responsibilities: - Maintain and organise office files, records, and documents - Assist with data entry and database management - Prepare and distribute correspondence, and reports - Schedule appointments and manage calendars - Provide administrative support to staff members as needed - Accounting experience desirable **Skills**: - Proficient in Microsoft...

  • Customer Service Executive

    6 months ago

    Portsmouth, United Kingdom Portsmouth Football Club Full time

    About The Role **Job title** Customer Service Executive. **Location** Fratton Park, Frogmore Road, Portsmouth, PO4 8RA. **Hours of work** Full time; 37.5 hours per week **Department** Ticketing **Remuneration** Competitive Salary **Reports to** Ticket Sales and Supporter Experience Manager **Purpose of the role**: An exciting opportunity has...