Senior Legal Secretary
3 weeks ago
**Senior Legal Secretary - Corporate**
**£32,000.00 - Edinburgh + Excellent Benefits Package**
Top tier firm based Edinburgh City Centre has an immediate opening for a highly experienced Senior Legal Secretary to join their busy Corporate department.
Interesting and varied workload, working collaboratively with the rest of the team, to deliver and provide an exceptional secretarial support service support by:
- Provide high level support to partners and fee earners as a trusted advisor
- Completes practice group specific tasks to develop specialist expertise (e.g. super-user on specific tools, global billing, client reporting, knowledge management support)
- Adding value by taking a proactive approach to tasks and anticipating potential problems before they arise
- Ensuring accurate and timely use of our finance management system to facilitate matter opening, maintenance, closure and archiving.
- Generating accurate billing reports, letters and draft bills in a timely manner. Managing accounts payable (invoices), expenses and disbursements. Recording time for fee-earners when required (including non-billable productive time) on a daily basis
- Understanding the firms document management processes (iManage)
- Coordinating internal and external client meetings effectively ensuring rooms and conference facilities are booked, liaising with attendees and ensuring that any required catering and technical equipment is in place
- Assisting fee earners with the organisation of meetings including preparation of agendas and collating meeting papers in a timely manner
- Utilising document production for the creation of all first draft documents
- Organising and assisting with client functions, entertainment and seminars, as required
- Arranging complex travel bookings, including visas, flights, taxis, accommodation and rental cars, etc.
- Completing financial reports where required, from internal systems highlighting outstanding monies to be billed and updating particular client financial schedules where necessary
- Assisting on ad-hoc projects as and when required, for example managing bundles, suporting team events etc
**Skills, experience and characteristics**:
- Previous experience as a Legal Secretary
- Previous experience of document management systems
- Knowledge of Microsoft Office Suite
- Excellent diary management
- Strong organisation and prioritisation skills
- Good verbal and written communication skills
- Applies knowledge and judgement to solve problems and make decisions
- Experience of delegating to, and training, less experienced team members
- Flexible approach to working practices in order to meet business needs
- Friendly, personable and approachable
- Adaptable and flexible approach
- Conscientious and diligent
- Remains calm under pressure
- Eager to learn and develop skills
- Adopt a can do attitude
For further information, please contact us for a confidential discussion.
**Job Types**: Full-time, Permanent
**Salary**: £29,000.00-£32,000.00 per year
**Benefits**:
- Company events
- Cycle to work scheme
- Life insurance
- Private dental insurance
- Private medical insurance
- Wellness programme
- Work from home
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- Edinburgh: reliably commute or plan to relocate before starting work (required)
**Experience**:
- legal secretarial: 1 year (required)
Work Location: One location
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