Payroll Officer

2 weeks ago

Stafford, United Kingdom Midlands Partnership University NHS Foundation Trust Full time

We are an incredibly friendly and supportive team and would be glad to welcome a like-minded, reliable and motivated individual into our team.

The role is hybrid working. You will need to come into the office for face-to-face training initially and will then work primarily from home with a requirement to come into the office periodically on a scheduled basis.
Please note that the hours are over five days per week, Monday to Friday.

**Main duties include**: Responsiblele for a payroll allocation, ensuring that specified deadlines and data quality standards are met at all times and that payrolls are produced in compliance with T&Cs, policy and statutory legislation.
- Using ESR, to be responsible for preparing the payroll records for an allocation of Trust staff and to work with the team to run, produce and validate the Trust’s monthly payroll, ensuring that payments are accurate and timely, and that T&Cs, policy and statutory legislation in relation to staff pay is complied with at all times. To support the Payroll Manager and Team Leaders in developing the team’s Payroll Officers and Assistants. To provide a customer focused payroll service.

We are a friendly and caring team, providing a trust wide local payroll service. We each have our own allocations of work and work independently, but as a team we always have an open communication channel where any queries can be raised.

You will need to have some payroll administration experience, and it would be useful if this was in an NHS setting, but if it's not, don't worry as full training and support will be given.

For further information or for an informal discussion, please contact David Macpherson - Payroll Manager on 01785 301034

KEY DUTIES AND RESPONSIBILITIES
- Responsible for a payroll allocation, ensuring that specified deadlines and data quality standards are met at all times and that payrolls are produced in compliance with T&Cs, policy and statutory legislation.
- Within the specified allocation, responsible for maintenance of both the Payroll and HR ESR menus that support the input and checking of all permanent and temporary variations to pay i.e. Payroll Administration and HR Data Admin.
- Responsible for the processing of all information received in relation to the specific payroll allocation within current and previous periods and for working with the team to run, produce and validate the Trust’s monthly payroll.
- This includes : -- New starters and Terminations (within a 48 hours KPI)
- Changes to contract
- Sickness, Maternity, and TIA calculations
- Calculation of protection, Acting up
- Implementation of AEO, student loans, DEO, P45s etc
- Processing of Voluntary deductions e.g. Union deductions
- Calculations of backdated information and checking of retro run
- Check payroll input actioned by ESR & Pay Services colleagues to enhance payroll accuracy and comply with audit requirements.
- Calculate, raise and recover advances of pay when required
- Review all payroll output for the specific payroll allocation. This includes reconciling negative payments, dealing with Auto Enrolment, and reviewing and acting accordingly in response to details on a series of highlight reports.
- Monitor the e-Forms system and to ensure any “in month” forms are available for ESR & Pay Services action, and to prompt completion at earlier levels if this has not been done.
- To develop a detailed understanding of NHS T&Cs, policy and statutory legislation in relation to staff pay.
- To provide a customer focused service supporting staff and managers in relation to both payroll and ESR queries. To communicate responses clearly, particularly where the detail is complex, in a sensitive and confidential manner when the need arises.
- To support staff and managers with
- E-payslip access
- Smartcard issues
- Annual leave queries
- NHS Pension queries
- E-Forms
- Responsible for managing and administering the Trust generic payroll mailbox on a daily basis, dealing with each query and referring highly complex issues up the line.
- Keep the Payroll Team Leader appraised of high workloads and any outstanding issues.
- When required, during periods of change, draw on day to day ESR transactional experience to contribute positively towards process review.

Systems and equipment
- Become a skilled ESR “Professional User”, developing a detailed understanding of all relevant ESR & Pay Services team User Responsibility Profiles (URPs) Use the ESR system, using IBM mip as a system tool.
- To reference the NHS Employers, NHS Pensions, HMRC, DWP etc websites for payroll information when needed.

Decisions and judgements
- Responsible for planning and organising their own workload to ensure that all tasks are completed in a timely manner.
- The post holder works independently, organising and prioritising their own workload, referring highly complex matters upwards.
- The post holder analyses and interprets payment related information, and carries out complex pay ca

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