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Business Support Officer
7 days ago
At MPFT we pride ourselves on staff wellbeing and development and can we offer you:
Our SOOTHE resources - supporting staff across the trust with their physical, mental and financial health. In addition to the support offered from our occupational health provider Team Prevent.
Counselling support and lifestyle information with advice on a variety of personal matters
“In our Gift” providing a platform for your voice to be heard to inform change
The opportunity to purchase additional annual leave
Opportunities for flexible working ( depending on the role )
Career development opportunities and coaching plus access to in house training programs
Innovative research training program entitled STARS (Supporting the advancement of Research Skills)
Child Care Vouchers Scheme
Recognition and engagement through our staff LOVE awards, LOVE long service awards and Staff Engagement Surveys
NHS discounts available via the Blue Card and Red Guava schemes
Provision of a high quality and comprehensive administrative and clerical support service to S&SHIS service wide
Support and assist with Payroll processes
Minute taking for meetings
Supporting managers with recruitment processes
Supporting the central sickness/absence function for S&SHIS
Co-ordinate and support process for work experience placements and apprenticeships
Support and assist with the upkeep of personnel files for all S&SHIS staff
By joining Team MPFT, you will be helping your communities and in return for this, we will support you by;
Supporting your career development and progression
Excellent NHS Pension scheme
Generous maternity, paternity and adoption leave
Options for flexible working
Up to 27 days annual leave (increasing with service up to 33 days) and the opportunity to purchase additional leave
Extensive Health and Wellbeing support and resources
If you work in our community teams, we pay for your time travelling between patients
Lease car if you complete more than 500 business miles per annum, fully insured and maintained (including tyres), mileage paid at lease car rate
Salary sacrifice car - fully insured and maintained (including tyres), your gross pay is reduced by the cost of the vehicle before tax, NI and pension deductions are calculated, mileage paid at business rates
Salary sacrifice bikes up to £2k
Free car parking at all trust sites
Free flu vaccinations every year
Citizens Advice support linked with a Hardship Fund for one off additional support up to £250 (if the criteria is met)
And more. We are proud to be a diverse and inclusive organisation and there is a choice of staff networks that help you meet like-minded people.
Secretarial Support
To provide secretarial and administrative support to appropriate S&SHIS meetings and training to include:
Arranging meeting.
To source appropriate venues for meetings and training, arranging refreshments as necessary (both on and off site)
Ensure appropriate equipment is available e.g. flip charts, projector as required
Preparation of agendas and supporting papers and circulation of relevant document to members of the meeting
Attendance at meetings where required to take minutes/action notes, circulation of minutes and arranging follow
- up action.
To provide secretarial and administrative support to S&SHIS Managers, Service leads and Team Leaders:
Manage scheduling with engineers and arrange site visits for the on-going maintenance of network cabinets and UPS rooms
Office Administration
To co-ordinate electronic diaries for the S&SHIS Senior Management Team
Assist in ordering of stationary where required for S&SHIS
Lead in the production of routine and ad hoc documentation as required using a range of software packages
Assist the Finance and Business Support Manager in maintaining health and safety, security and maintenance of the building
Arranging room bookings travel and hotel accommodation, where appropriate, for S&SHIS
Human Resources
To co-ordinate and support the recruitment of the Apprenticeship roles within the S&SHIS
To co-ordinate and support the process for work experience placements within the S&SHIS and to co-ordinate with Team Leaders timetables for successful
To assist the Line Managers of the apprentices by providing pastoral care to the new Apprentices using all methods of communication, regular update
On behalf of the relevant Line Managers, to liaise with the relevant colleges in the co-ordination of the apprentices training including the signing off of modules on behalf of the
To support S&SHIS in promoting work experience placement and apprenticeships within the S&SHIS with local education providers, including attending careers events to promote work experience and apprenticeships.
To co-ordinate and organise training courses that have been identified by the senior management team for all S&SHIS staff. To include liaising with Service Leads and communicating with third party suppliers to organise suitable timing for the tra
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