Executive Assistant

3 months ago

Thames Valley, United Kingdom Rider Levett Bucknall Full time

Vacancy Salary
- **£Competitive**
- Vacancy Location
- **Thames Valley**
- This is a _permanent_, _full time_ vacancy_. _

**THE VACANCY**

**Title**: Executive Assistant

**Location**: RLB Leeds / Thames Valley Office.

**Reporting to**: CDO and Head of Strategic Growth

**Company Overview**:
**Rider Levett Bucknall (RLB)** is an independent global construction, property and management consultancy providing advisory services throughout the built environment.

With 1,500 employees and 12 offices in the UK, we offer national coverage with a local presence for our clients and is part of RLB’s global network that numbers some 4,000 employees and 140 offices across the world. Our independence sets us apart from our competitors and ensures our commitment is 100% client-first without conflict of interest. At RLB, our company purpose is to “Have Fun, Feel Valued, Make Money Forever by Creating Progressive Solutions in the Built Environment”.

We are currently searching for an EA who will be supporting the Chief Digital Officer (CDO) and the Head of Strategic Growth. This individual will be reporting to both Partners and working with very sensitive information at all times. **Is it essential to note that the location is flexible between Leeds and Thames Valley as these are the locations for both Partners.**

**Key Responsibilities**:

- Proactively manage, organise both Partners enabling them to focus on the priorities at hand, acting as gatekeeper.
- Ensuring the smooth day to day running of their complex diaries, managing calendar conflicts proactively, allowing adequate time for travel and preparation in between meetings and planning ahead whilst ensuring that they are managing their time effectively.
- Ensuring adequate preparation for meetings including printing of paperwork and research. Organise and pre-empt what they will need and make sure they have everything for meetings including travel packs and reports etc.
- Maintaining appropriate records and filing of key documents.
- Attending meetings, taking minutes, and following up on actions.
- Handling of travel and accommodation requirements both nationally and internationally, preparing travel itineraries and arranging visas.
- General Admin, expenses, memberships, timesheets, booking of meeting rooms, desks in offices, proof reading, catering etc.
- Preparing reports and PowerPoint presentations for meetings and ensuring they are both fully prepared for the week ahead.
- Scheduling of annual appraisals for their teams, regular catch ups and team meetings.
- Working closely with all other EAs in the business to ensure aligned on work priorities and informed of upcoming events.

**Person Specification**:

- Must have previous PA / EA experience in supporting Senior Leaders - preferably within I.T.
- Ability to use own initiative.
- Able to stay professional and calm under pressure, assertive, confident to communicate at a range of levels both internally and externally.
- Highly organised and a team player.
- Proactive and resilient, adaptable to quick / last minute changes in diary, flexible, persistent, and focused with the ability to think logically using own initiative.
- Good attention to detail and strong organisational skills. Must maintain a high level of confidentiality at all times.
- Ability to prioritise workloads, work under pressure and meet tight deadlines.
- Creating and maintaining good relationships with other Executive Assistant’s and colleagues within the business.
- Proficiency with MS Office and Teams.

**At RLB, our aim is to create and enhance an inclusive workplace culture where diversity is not only accepted but valued and built into our company culture, creating opportunity for all. In order to support this, we recognise the importance of flexible and agile working and are open to having conversations on how this could work for you and our business from day one.**

**ABOUT US**

Confidence today inspires tomorrow

With a network that covers the globe and a heritage spanning over two centuries, Rider Levett Bucknall is a leading independent organisation in cost management and quantity surveying, project management and advisory services.

Our achievements are renowned: from the early days of pioneering quantity surveying, to landmark projects such as the Sydney Opera House, HSBC Headquarters Building in Hong Kong, the 2012 London Olympic Games and CityCenter in Las Vegas.

We continue this successful legacy with our dedication to the value, quality and sustainability of the built environment. Our innovative thinking, global reach, and flawless execution push the boundaries. Taking ambitious projects from an idea to reality.

RLB has released the 2022 edition of **_Perspective_**, a compilation of insights from members of the RLB team around the world.

**OUR VALUES**

At Rider Levett Bucknall doing the right thing matters and we believe we all have a responsibility to support the communities in which we live and work. Our gl

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