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Accounts Payable Assistant
3 months ago
Part of the Group Finance Department, you will work as part of the team responsible for the bookkeeping of the Group’s accounts payable and accounts receivable functions ensuring that all transactions are processed accurately and efficiently in accordance with the company’s policies and controls. This primarily includes processing suppliers’ invoices and employees’ expenses, allocating customer cash, managing the creditors’ and debtors’ ledgers and supporting key stakeholders who rely on the transactional operation of the finance team.
Daily duties will generally alternate between the three areas of the team (accounts payable, accounts receivable and expenses) on a rota schedule.
**Duties and Responsibilities**:
- Ensure that all supplier invoices and employee expense claims are processed accurately and on a timely basis, in accordance with the company’s policies and standard accounting practices. Liaise with suppliers and business partners regarding any issues or queries.
- Ensure that all invoices and expense claims are authorised by the appropriate person(s) in accordance with the group’s Delegation of Authority (DOA) and chase authorisation from approvers when necessary to help ensure prompt payment.
- Reconcile supplier accounts ensuring payments are up to date and overpayments are not made. Manage relationships with key suppliers to avoid any suspensions or late payment charges.
- Identify and allocate all cash receipts to correct accounts accurately and efficiently ensuring that the cash books are kept as clear as possible at all times.
- Enter manual sales invoices and review branch sales invoices ensuring entries are logged correctly with no duplicates and that income and VAT is treated correctly, including support of the API feeds into the finance
system.
- Reconcile credit/debit card settlements with card acquirer and oversee chargebacks.
- Post any relevant journals such as write offs, expense recharges and adjustments/corrections.
- General housekeeping of the aged creditors’ and debtors’ ledgers ensuring queries are resolved monthly.
- Regularly monitor the various mailboxes and AP/AR ticket portal and respond to queries within relevant SLA’s. Ensure all enquiries from internal and external stakeholders are handled efficiently and professionally.
- Provide critical support to key internal stakeholders such as the Procurement, IT and Debt Recovery teams.
- Generate MI business reports such as weekly cash receipts/debt reports.
- Undertake any other duties which may be requested by the line manager.
**Skills**:
- Very strong attention to detail and accuracy
- Good knowledge of Microsoft Office suite, particularly Excel
- Excellent communication skills (written and verbal)
- Ability to work on own initiative
- A customer focused approach to work
**Preferable Skills**:
- Completed or currently studying a recognised accounting qualification (eg. AAT, ACCA, CIMA).
**Connells Group**, one of the largest and most successful estate agency and property services providers in the UK. Founded in 1936 and with a network or over 1,250 branches, the Group combines residential sales and lettings expertise with a range of services including new homes, mortgage services, surveying, conveyancing and more
CF00090
Job Reference: CF00090
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