Maps Administrator

2 months ago

London, United Kingdom UK Health Security Agency Full time

**Details**:
**Reference number**:

- 347085**Salary**:

- £26,392 - £26,994**Job grade**:

- Administrative Officer**Contract type**:

- Permanent**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Flexible working, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- 61 Colindale Avenue London NW9 5EQAbout the job

**Job summary**:
This is an exciting role within the Operational Delivery team in UKHSA. As MAPs Administrator, you will be responsible for ensuring efficient operations in the office and laboratory.

The post holder will also be responsible for a range of secretarial, administrative, and clerical duties such as: being the first point of contact for MAPS queries, booking travel/hotel arrangements and producing tables or graphs (Microsoft Excel and Microsoft Access, basic/intermediate level).

**Salary & Grade**:£26,392 - £26,994 - AO, Inner (Pro rata)

**Location**:
This role will be based onsite at our Colindale location: 61 Colindale Avenue London NW9 5EQ.

The working hours for this role are 18.75 hours per week: Wednesday is a half-day with a 12:30 PM start, while Thursday and Friday are full days.

*Please be aware that this role can only be worked from within the UK and not overseas. Relocation expenses are not available.** **

**Job description**:
**Responsibilities section**:
The job holder will be required to carry out the following responsibilities, activities, and duties:

- Responsible for ordering office and laboratory consumables from UKHSA Stores and external suppliers, using the procurement module in MAPS.
- Monthly reconciliation of orders.
- Expenditure reports run as required or requested liaising with EQ (Band 5) administrator on budgets.
- Liaison with commercial companies and suppliers regarding invoice queries, returns and orders. Receive and chase orders for RL-C.
- To be the first point of contact for MAPS queries for all Unit staff enquiries.
- Obtain quotations from external suppliers, as requested by RL-C senior staff and in liaison with the UKHSA Procurement Team.
- Maintain up-to-date contact list of Suppliers for RL-C.
- To maintain records and files relating to Stock Control including stock rotation (stationery).

**Please review the full Job Description for a list of responsibilities.**

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.

**Person specification**:
**Essential Criteria**:
**Essential**
- 3 GCSEs (grades A-C only) or equivalent, one of which must be English language or secretarial experience.
- Knowledge of Word, PowerPoint and Outlook (Microsoft Office) to intermediate level.
- Knowledge of Excel and Access (Microsoft Office) to basic level.
- Experience of an electronic ordering system.
- Acquiring new skills.
- Good interpersonal skills.
- Willing to learn.
- An understanding of and commitment to equality of opportunity and good working relationships.

**Desirable**
- Working knowledge of Excel and/or Access (Microsoft Office) to Intermediate level
- Take and transcribe minutes.
- Interest in healthcare/public health.

**Benefits**:

- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%

Things you need to know

**Selection process details**:
**Selection process details**

**STAGE 1 - APPLICATION & SIFT**:
Your Statement of Suitability should outline your skills, experience, and achievements, providing evidence of your suitability for the role, with reference to the essential criteria (outlined in the person specification section).

If you are successful at this stage, you will progress to an interview.

**STAGE 2 - INTERVIEW**

This stage will involve an interview by MS Teams.
- Changing and Improving
- Communicating and Influencing
- Delivering at Pace
- Problem Solver
- Team Player.

**Expected Timeline**:
**Shortlist**: w/c 8th April 2024

**Interviews**: w/c 16th April 2024

Feedback will only be provided if you attend an interview or assessment.**Security**:
- People working with government assets must complete baseline personnel security standard (opens in new window) checks.**Nationality requirements**:
This job is broadly open to the following groups:

- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- Turkish nationals, and certain family members of Turkish nationals, who have accru

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