Personal Assistant

4 months ago

Wokingham, United Kingdom Berkshire Healthcare NHS Foundation Trust Full time

We are looking for a highly organised and motivated Personal Assistant to support the managers of Health Visiting and School Nursing in Wokingham. The role will involve the management of the Health Visiting Admin team.

Highly organised, you will enjoy working in a busy environment and take pleasure in achieving your targets. You will be an experienced administrator, be adept at problem-solving and have excellent communication and people skills. Willing to learn, you will show initiative, be happy to be a team member and be highly motivated. Professional at all times, you will handle confidential and sensitive information with care and respect.

As part of this role, you will be an inspirational and self-motivated member of our team, enthusiastic to share your knowledge, particularly when managing and mentoring more junior team members. The team are supportive and friendly and enjoy good working relationships with partner agencies.

You must be a driver and have use of a car.

The role is 30 hours week, days and hours to be negotiated but within the core working hours of 09.00am to 17.00pm.

There is some flexibility for hybrid working.

To be a central point of contact and maintain relationships across the service, assisting the team in the development and maintenance of efficient and effective office procedures.

Provide administrative support with diary management to the service managers,

Plan and arrange meetings and events which may be internal of external to the service, ensuring all necessary arrangements are made, such as room bookings, refreshments, etc.

Attend designated meetings where the information may be complex and sensitive, taking, and transcribing minutes. Distribute information prior to and after meetings in a timely way.

Ensure all office systems are maintained to a high standard.

Supervise and manage the work of the team secretaries and administrative staff, ensuring administrative timescales and deadlines are met.

Liaise with other departments and external organisations on matters concerning the department business.

Manage and monitor own workload, identifying need for support as appropriate.

Collaborate with other Administration Team members, to ensure the department is always fully equipped of both central stock and non-stock items by regular monitoring and keeping relevant staff informed.

Collect departmental statistics/data as and when required.

Berkshire Healthcare NHS Foundation Trust is a specialist mental health and community health services trust. Rated ‘outstanding’ by the CQC, we’re committed to providing the best possible care to people across Berkshire.

We value diversity and are proud to be a Stonewall Top 100 Employer. We work hard to create an inclusive environment where you’ll be supported by friendly and professional colleagues to flourish.

**Our values at Berkshire Healthcare**:
Caring for and about you is our top priority

Committed to providing good quality, safe services

Working Together with you to develop innovative solutions

We welcome people who share these values to come and work for us.

**Benefits of working for us include**:
Flexible working options to support work-life balance.

27 days’ annual leave rising with service + opportunity to buy and sell

Generous NHS pension scheme

Excellent learning and career development opportunities

‘Cycle to Work’ and car leasing scheme

Access to a range of wellbeing tools and services

Discounts at hundreds of popular retailers and restaurants

Staff networks for race, diversity, disabilities and armed forces community to support equality

Generous maternity, paternity, adoption and special leave.

Free parking across Trust sites

**The “must haves” for this role**:
Advanced keyboard skills, demonstrating proficient use of IT packages including MS Office, (Word, Excel, PowerPoint, Outlook, the internet, and data bases.

Excellent interpersonal, communication, analytical and reporting skills

Ability to work effectively in a team, demonstrating accountability for own work and an ability to work own initiative.

Must be a driver and have use of a car.

If you’re someone who shares our passion for excellence and care, you belong at Berkshire Healthcare

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