Property Coordinator

2 weeks ago

London, United Kingdom Savills Management Resources Full time

**Purpose of the Role**

The main purpose of the role is overseeing the operational day to day aspects of running the building(s). Coordinate with all service partners where required, undertaking required administrating duties instructed by the Property Management team to ensure the required standards are achieved and maintained at all times. This is a client and customer facing role and the Property Coordinator will need to be a strong communicator.

**Key Responsibilities**
- Develop and maintain a professional understanding and close working relationship with occupier’s and encourage frequent and open communication and flow of information on relevant building issues.
- Ensure that Health & Safety, emergency procedures and safe working practices are established, maintained, and conform with current legislation.
- Act as the responsible person and Senior Fire Warden in the event of an emergency. Take all reasonable measures to ensure that occupiers remain aware of their obligations in respect of the building incident procedures and risk assessments.
- Act as custodian and ensure that all aspects of the relevant Savills manuals including Occupier Handbook, Health & Safety and Fit Out Guides are complied with and accurately reflect recorded amendments.
- Take ownership of the Savills vision and values ensuring that they are fully integrated into all of the buildings services (5Es)
- Ensure accurate reporting is undertaken via the business risk management system, demonstrating all risks are being managed within accordance with client and business expectations, providing a full audit trial.
- To ensure the team is kept aware of new developments or significant issues in a timely manner and offer solutions as appropriate.
- To take advice and direction as required.

Occupiers
- Lead on day-to-day relationships with all occupiers through operational support and acting as a key contact at site level.
- Encourage occupier engagement and understand their business performance.
- Maintain positive relations and encourage feedback with all key occupiers and assist in occupier initiatives, updating on progress at Occupier Meetings.

The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organisation.

**Skills, Knowledge, and Experience**

**Essential**
- A good understanding of Health & Safety.
- At least 2 years’ experience in an administration role
- Friendly, bubbly personality whilst remaining professional at all times.
- Reliable, helpful, and well presented.
- Ability to work in a team or alone.
- Team player with strong customer service skills, able to provide a helpful and polite service.
- Pleasant telephone manner and efficiency in relaying messages and taking instructions.
- Excellent communication skills
- Able to take comprehensive minutes of meetings.
- Ability to deal with confidential information.
- Good organisational and time management skills with the ability to prioritise workload and multitask in a calm and professional manner.
- Able to work under pressure to deadlines.
- Careful and conscientious with an aptitude for attention to detail.
- Willingness and ability to learn on the job, keen to undertake training and career development.

**Desirable**
- IOSH Managing Safely Qualified.
- Broad knowledge of office administration within a facilities management/property management environment.
- Experience of dealing with senior level staff confidently with excellent verbal and written communication.
- Experience and knowledge of helpdesk systems and procedures.
- Data input experience.
- Experience working within a Facilities Management team or Front of House management experience within a large commercial property.

Working Hours - 08:30 - 17:30 - 45 hrs p/w

Salary - £36,000

Please see our Benefits Booklet for more information.

LI-DNS

  • Property Coordinator

    3 weeks ago

    London, United Kingdom Teao Solutions Ltd Full time

    **Property Coordinator** **Company Overview**: Turn Home Ventures and Teao Solutions are leading property management companies specializing in providing serviced accommodation and property solutions. We are currently seeking a skilled and motivated Property Coordinator to join our team and play a crucial role in ensuring smooth operations and excellent...

  • Property Coordinator

    2 weeks ago

    London, United Kingdom Magnus James Full time

    **Property Coordinator** A fantastic opportunity to join a leading estate agent as a Property Coordinator in their Battersea based office. This is a varied role supporting the team in ensuring the branch delivers and provides exceptional customer service. **Benefits of the Property coordinator** - Competitive basic salary up to £32k - Company pension -...

  • Property Coordinator

    6 days ago

    South West London, United Kingdom Collins Property Recruitment Full time

    Collins Property Recruitment are delighted to be recruiting for a market leading independent estate agency in South West London. They are at a pinnacle stage of growth and are now seeking a Property Coordinator to join their dynamic South Kensington team. Duties and responsibilities: - First point of contact for clients, contractors, colleagues -...

  • Property Coordinator

    1 week ago

    London, United Kingdom Borough Market Full time

    **Property Coordinator** We are a small Property team within Borough Market and are looking for a Property Coordinator' This is a fantastic opportunity to join the property team at Borough Market, London’s historic food market. Reporting directly to the Head of Asset Management, this role will assist the Head of Asset Management to manage the Borough...

  • Property Manager

    1 week ago

    London, Greater London, United Kingdom Property Personnel Full time

    Property Manager Position at Boutique Estate Agency in Notting HillAre you a skilled Property Manager seeking a fresh challenge? Do you boast proficiency in handling high-end customers? If so, this opportunity might just be your perfect match.About the Company: Our client is a boutique, privately-owned estate agency based in the vibrant location of Notting...

  • Property Coordinator

    7 days ago

    London, Greater London, United Kingdom Borough Market Full time

    Property CoordinatorWe are a small Property team within Borough Market and are looking for a Property Coordinator' This is a fantastic opportunity to join the property team at Borough Market, London's historic food market.Reporting directly to the Head of Asset Management, this role will assist the Head of Asset Management to manage the Borough market...

  • Lettings Coordinator

    4 weeks ago

    London, United Kingdom Property Personnel Full time

    This upmarket global real estate agency with an enviable reputation and an international network of offices, is currently recruiting for a Lettings Coordinator to join the team in St John’s Wood. Your key responsibility is to ensure that Landlords and Tenants get the very best customer service from start to finish. You will be working closely with the...

  • Lettings Coordinator

    4 weeks ago

    London, United Kingdom Property Personnel Full time

    This **upmarket global real estate agency** with an** **enviable reputation** **and an** international network of offices,** is currently recruiting for a** Lettings Coordinator** to join the team in **Prime Central London.** Your key responsibility is to **ensure that Landlords and Tenants get the very best customer service** from start to finish. You will...

  • Property Manager

    1 week ago

    London, Greater London, United Kingdom Property Personnel Full time

    Join a Well-Established Property Agency in Docklands as a Property ManagerAre you an experienced property manager looking to join a market-leading agency with a stellar reputation? If so, this opportunity might be perfect for you.Our client is a full-service asset management and lettings agency situated in Docklands. Through the utilization of cutting-edge...

  • Property Manager

    1 week ago

    London, Greater London, United Kingdom Property Personnel Full time

    Property Manager Opportunity in Islington A fantastic opportunity is available at an upmarket independent estate agency with a wide network of offices across London. They are seeking an experienced Property Manager to join their multi award-winning team based in Islington. The ideal candidate will handle around 100 properties, so having a minimum of 2 years'...

  • Property Projects Coordinator

    1 week ago

    London, United Kingdom MJMK Restaurants Full time

    As MJMK Restaurants grows, we are looking for an equally ambitious Property Projects Coordinator to join our support team. MJMK Restaurants own and operate a collection of award-winning restaurants: Casa do Frango (4 sites) - Portuguese grill concept with restaurants in London Bridge, Shoreditch, Heddon Street and Victoria. KOL - fine dining Mexican...

  • Property Inventory Clerk

    1 week ago

    London, United Kingdom Lynch Property Services LTD Full time

    **About us** Job Overview: As a Property Inventory Clerk, your pivotal role in the property management sector involves meticulously inspecting properties, crafting comprehensive inventories, and documenting their condition. Your clients will include landlords, property managers, estate agents, and tenants. Key Responsibilities: 1. Conduct Property...

  • Property Coordinator

    3 weeks ago

    London, United Kingdom Ballymore Group Full time

    **Property Coordinator - Permanent, Blackwall (E14)** **Hours**: 40 per week, 08.30am - 17.30pm Monday to Friday **Salary**: £30,000 to £35,000 per annum **Duties & Responsibilities** - Plan and organise diaries and book meetings as required. - Inform attendees of forthcoming meetings and prepare agendas as necessary. - Upon request attend team meetings...

  • Property Coordinator

    3 weeks ago

    London, United Kingdom Ballymore Group Full time

    **Property Coordinator - Permanent, Blackwall (E14)** **Hours**: 40 per week, 08.30am - 17.30pm Monday to Friday **Salary**: £30,000 to £35,000 per annum **Duties & Responsibilities** - Plan and organise diaries and book meetings as required. - Inform attendees of forthcoming meetings and prepare agendas as necessary. - Upon request attend team meetings...

  • Property Management Administrator

    4 weeks ago

    London, United Kingdom Property Personnel Full time

    Our client is part of a **private family office** with significant experience in** investment and asset management** within the property sector in the UK. They have an **impressive track record for asset management** **and pride themselves on taking a **broad, long-term view** when they invest on behalf of their clients. They currently have a **superb...

  • Property Management Administrator

    1 day ago

    London, United Kingdom Property Personnel Full time

    Our client is part of a **private family office** with significant experience in** investment and asset management** within the property sector in the UK. They have an **impressive track record for asset management** **and pride themselves on taking a **broad, long-term view** when they invest on behalf of their clients. They currently have a **superb...

  • Coordinator - Property Services

    1 month ago

    London, United Kingdom Purosearch Full time €45,000 - €55,000

    Purobuild have partnered with a property services to assist them in finding a Decarbinsation & Retrofit Coordinator. Retrofit Coordinator must have experience at least 3 years experience within a background in Social Housing / Property Services Fully remote Overseeing the entire project lifecycle, from inception to final approval. Project management is...

  • Coordinator - Property Services

    1 month ago

    London, United Kingdom Purosearch Full time €45,000 - €55,000

    Purobuild have partnered with a property services to assist them in finding a Decarbinsation & Retrofit Coordinator. Retrofit Coordinator must have experience at least 3 years experience within a background in Social Housing / Property Services Fully remote Overseeing the entire project lifecycle, from inception to final approval. Project management is...

  • Coordinator - Property Services

    3 weeks ago

    London, United Kingdom Purosearch Full time €45,000 - €55,000

    Purobuild have partnered with a property services to assist them in finding a Decarbinsation & Retrofit Coordinator. Retrofit Coordinator must have experience at least 3 years experience within a background in Social Housing / Property Services Fully remote Overseeing the entire project lifecycle, from inception to final approval. Project management is...

  • Coordinator - Property Services

    3 weeks ago

    London, United Kingdom Purosearch Full time €45,000 - €55,000

    Purobuild have partnered with a property services to assist them in finding a Decarbinsation & Retrofit Coordinator. Retrofit Coordinator must have experience at least 3 years experience within a background in Social Housing / Property Services Fully remote Overseeing the entire project lifecycle, from inception to final approval. Project management is...