Executive Assistant

4 weeks ago

London, United Kingdom DeepL SE Full time

Europe's leading AI company since 2009, is dedicated to breaking down language barriers and bringing cultures closer together. Our expertise in AI and neural networks has enabled us to create cutting-edge communication technologies for businesses, including the acclaimed DeepL Translator which offers 30+ languages, and DeepL Write, our AI writing companion. Our core offering includes a suite of products and tools made for businesses to communicate more effectively, both internally and with their customers around the globe.

Our goal is to become the global leader in Language AI and build products that help drive better communication, drive connection, and make real-life impact. To do that, we need talented people, like you, who want to be a part of this exciting journey. If you're ready to work with a dynamic team and build your career in the fast-moving AI space, DeepL is your next destination.

**What sets us apart**
We are committed to innovation and to a nurturing work environment. Founded by developers and researchers, we spend a lot of time actively reviewing the latest trends in generative AI and software engineering. Known for pioneering AI technologies, we dive deep into cutting-edge research to create not only translations, but advanced language solutions. Combining our use of modern technology, comprehensive employee benefits with our open and welcoming work culture is what sets us apart.

When we tell people about DeepL as an employer, the reactions are overwhelmingly positive. Maybe it's because of the products that have helped countless people worldwide, or maybe it's because of our shared goal of improving communication for individuals and businesses worldwide. What we're certain of is this: being part of DeepL means joining a team committed to innovation and the well-being of its employees.

**Meet the team behind this journey**

We’re currently looking for an Executive Assistant to be a strategic partner to our Chief Legal Officer (CLO) and Chief People Officer (CPO). You'll ensure our operational wheels run smoothly and our collaborative culture thrives, providing essential support to both leaders and their teams..

**Your responsibilities**

In this role you will execute a variety of deliverables working on both a tactical and strategic level:

- Skillfully manage the CLO and CPO’s complex calendars, ensuring their time is spent effectively and on the right things
- Schedule and coordinate logistics, agendas and content for meetings with both internal stakeholders and customers
- Organise regional offsites and team building events across the Legal and People teams
- Facilitate travel arrangements, ensuring a seamless experience for both teams and leadership
- Manage expenses and the organization of internal documentation
- Oversee the flow of communications including preparing presentations and coordinating departmental All Hands meetings
- Work closely with cross-functional leadership teams on initiatives to build team engagement and recognition. Act as a cultural ambassador within the business, building strong relationships and providing feedback
- Actively participate in the creation and streamlining of internal process documentation
- Act as a go-to-person for admin related questions within the Legal and People teams, by connecting departments and creating solutions, you take the administrative workload off colleagues
- Together with our People team, provide operational support on employee learning development initiatives

**What we offer**
- ** Diverse and internationally distributed team**: joining our team means becoming part of a large, global community with people of more than 90 nationalities. We're more than just colleagues; we're a group of professionals with a shared mission to connect diverse cultures. Our global presence is growing-we've doubled in size nearly every year, with our employees based in the UK, Germany, the Netherlands, Poland, the US, and Japan, and we continue to expand our network
- ** Open communication, regular feedback**: as a language-focused company, we value the importance of clear, honest communication. We value smooth collaboration, direct and actionable feedback, and believe that leading with empathy makes us better together
- ** Remote work, flexible hours**: whether you're near or in our hubs in cities like Cologne, Berlin, Amsterdam, London, or prefer the comfort of your own home, you decide where your office is. We offer remote opportunities, flexible working hours and trust in your productivity, all in sync with your team's general locations and time zones to foster effective and seamless collaboration. Our aim is to integrate your work with your lifestyle, ensuring a balance that respects both your needs and our operational requirements
- ** Regular in-person team events**: we bond over vibrant events that are as unique as our team, from local team and business unit gatherings, to new-joiner onboardings, to company-wide events that bring u

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