Administration Support Officer

5 months ago


Caterham, United Kingdom Lynx Employment Services Ltd Full time

We are recruiting on behalf of our client who is requiring an **Administration Support Officer** to join their team in the Caterham (CR3 area).

**Purpose of Post**

To carry out a range of support duties to assist the team at the West Wickham and Coulsdon Commons.

**Main Duties & Responsibilities**

**Reception**
- To provide a front desk customer service on Tuesday, Wednesday and Thursday from 09:00 - 16:30
- Act as the first point of contact for all callers to the office, and respond promptly to enquiries from members of the public, or pass on to colleagues as appropriate.
- Receive and record deliveries, post and telephone calls, maintaining a post log and other records as required.

**Communication and Co-ordination**
- Assist in the co-ordination of meetings and events, including attendance, refreshments, and taking notes/minutes when required.

**Financial**
- Assist in the ordering and receipt of goods and services through the City of London Corporation’s finance systems.
- Liaise with suppliers and service providers to ensure timely delivery and resolve queries on delivery.
- Collect and check receipts against invoices.

**Systems and Recording**
- Assist in the maintenance and development of computer and paper filing systems and records as required.
- Collate and record data relating to volunteer hours, incidents, meter readings and event attendance.

**Health and Safety**
- Comply with the Health and Safety at Work Act, 1974, and other relevant regulations, policies, procedures, codes of practice and guidelines.
- Undertake weekly checks of the fire alarm, associated devices, and other emergency alarms. Purge little used water outlets.

**General Duties**
- Plan your weekly and daily work schedules under the supervision of the Head Ranger.
- Carry out any other appropriate duties as required by the Head Ranger.

**Job Types**: Full-time, Temporary contract
Contract length: 2 months

Pay: £15.67 per hour

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (required)

**Experience**:

- Administrative experience: 1 year (preferred)
- Receptionist: 1 year (required)

Work Location: In person

Reference ID: CoL/LM/29-4-24/420328


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