Proofreader & Administrator / Office Supporter

2 weeks ago

St Albans, United Kingdom Gemmell Financial Services Full time

No Agency Applications Please

Gemmells, a family-run pensions and financial advisory business based in the beautiful city of St Albans, is expanding its’ office administration team and looking for an experienced Proofreader to support the client advisory team. The role, which reports into the Office/HR Manager, will be responsible for ensuring that all written client and internal documentation is finished to the highest quality possible. In addition to proofreading, the role will also involve supporting the office team in areas such as meeting preparation, minute taking, assisting with payroll, basic financial reporting and general office duties. Gemmells is open to agreeing a part-time and/or flexible work pattern and, whilst this will be a predominantly office-based role, requests for partial homeworking will be considered upon successful completion of the probation period.
- have previous experience of working as a proofreader, ideally for a professional or financial services business;
- have meticulous attention to detail;
- be proficient in the Microsoft Office Suite, particularly with good Word and Excel skills;
- demonstrate strong personal organisational and time management skills;
- have a personable communication style, with the ability to build rapport and positive working relationships with colleagues; and
- proven ability to work under own initiative.

**ROLE OVERVIEW**

**Job Purpose**
The Proofreader will be responsible for ensuring that written client and internal documentation is produced to the highest possible standard, to help to create a positive impression for clients and other readers. As office support, responsibilities include a high-level of assistance to senior staff taking on projects, helping with client meeting preparation and carrying out routine financial procedures that require care and attention to detail.

**Key Relationships**
- The Office and HR Manager
- The Operations Manager
- The Administration team
- The Finance team
- General Office Support team

**Reports to**:
The role reports to the Office and HR Manager.

**ROLE PROFILE**

**Responsibilities include but not are limited to the following**:
You will read documents to make sure that these are produced to the highest possible standard and are ready to be published or shared with clients. You will check the text to see that it follows the agreed style and is easy to follow. You may find and correct:

- spelling mistakes and typos;
- inconsistencies in spellings where more than one way to spell the same word is possible;
- punctuation errors like full stops, commas and capital letters;
- grammatical errors;
- inappropriate word breaks, to make sure the text reads easily;
- text that is not in the right order (including page numbers);
- errors in chapter titles or headers, for example, those that do not match the list of contents;
- references to other parts of the document;
- confusing words or wording that is not used correctly;
- items which are not consistent, for example, use of capital letters, font sizes, layout;
- any issues with factual accuracy, where practical; and
- overall presentation of a document.

You will be available to the office team and senior staff to support with the following:

- preparing and co-ordinating meeting agendas, packs and minutes;
- assisting with client payroll;
- formatting and password protecting PDFs;
- checking and coordinating mail merges and their responses; and
- preparing and submitting various annual documentation.

**Knowledge, Skills and Experience**
- Previous experience of working as a proofreader, ideally for a professional or financial services business
- Exceptional knowledge of the English language, especially written communication
- Numerate with a meticulous attention to detail
- Proficiency in the Microsoft Office Suite
- Strong personal organisational and time management skills
- A personable communication style, with the ability to build rapport and positive working relationships with colleagues
- Excellent verbal communication skills
- Ability to work under own initiative, persistence and determination

**ABOUT US**
Gemmells delivers actuarial, investment, pensions and employee benefits support and consultancy to the trustees of pension schemes, as well as to employers. We also offer individual financial and investment management advice, which includes pension and retirement planning, life assurance and income protection.

Since the company’s launch almost 20 years ago, our team has grown steadily, with most of our people holding professional qualifications. These include highly qualified chartered financial and investment management advisers, actuaries, accountancy and tax experts, administrators, risk-market specialists, communications and support staff.

**INCLUSION AND DIVERSITY**
As a responsible business, it is important that we represent the diversity of our people, our clients and our communities. We know that diversity makes us a better company

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