Assistant to The CEO

2 weeks ago

London, United Kingdom Black Sun Plc Full time

**Overview**

We have a fantastic opportunity for a friendly, confident, proactive and highly organised assistant to the CEO to join our team. Supporting the work of our Group CEO and the Board of Directors at Black Sun and the Group, you will play a pivotal role in ensuring the business meets its ambitious growth targets.

The core responsibility will be to support our Group CEO with his diary management (both work and private) including organising meetings and arranging travel (across time zones), as well as supporting him in the delivery of various high profile, confidential projects aimed at growing and developing our business. You will also provide administrative support Board of Directors and to the Group as required, ensuring priorities are met. There is also a variety of office maintenance tasks and projects to ensure a smooth and efficient office experience and our “home” in Fulham Palace is well looked after. You will be intrinsic in ensuring we have a positive culture and help with social events.

**Why this job?**
- This is an exciting and varied role, pivotal in supporting the business and enhancing the office environment and employee experience.
- It is an opportunity to join a successful and growing communications Group with big plans for 2023. You will make a difference every day.
- You will meet lots of amazing people who are leaders in their field, whilst working on some interesting projects across many areas of the business
- The role is mainly office based so you will have a wonderful opportunity to enjoy our picturesque offices in Fulham Palace itself, and explore beautiful Bishops Park, Putney Bridge, West London

**Come join Black Sun**

Across the globe, there is a powerful movement demanding that business focus on purpose, sustainability, and wider value creation. It has never been more important for business to build and maintain trust with their key audiences.

And that’s where we come in We are a new company for this new world - a partner to some of the biggest brands and businesses worldwide - helping them to engage with these audiences, build enduring relationships and spark positive change through inspiring communications.

As our world rapidly changes, our focus remains constant. At heart we are storytellers, we define articulate and shape the value creation story, bringing it to life across different channels and communications formats. Our team is made up of over 130 talented specialists working across the UK, Europe, and Asia - analytical thinkers, renaissance creatives, digital mavericks and inspiring change makers

We win many awards and recognition for our work - but great work doesn’t happen by magic - join Black Sun and you will become part of an amazing, diverse, and inclusive community - a team of passionate and skilful people who will expand your horizon, energise your talents and ignite that spark of magic within you.

Beyond what you would expect; a competitive salary, great benefits - we will support you in developing the skills and expertise to fast track your career. You will have the opportunity to help shape the future of communications and create positive change - and most importantly, to have fun along the way.

**Key responsibilities**
- Providing diary management support including arranging meetings with internal and external attendees, booking meeting rooms, arranging any business travel/visa requirements and booking taxis and couriers upon request
- Supporting the Group CEO on group projects by providing research, preparing briefing materials and presentations, arranging meetings and managing and engaging with relevant stakeholders on behalf of the Group CEO
- Providing clerical support - including printing, binding and proof-reading, and preparing meeting agendas and taking/distributing minutes
- Project managing the logistics for company events such as the monthly Company Updates, the annual Company Forum, and other social activities
- Act as liaison between Black Sun and Fulham Palace, building strong relationships with key Palace employees, attending relevant Palace meetings, and reporting back on communications and acting swiftly on any issues
- Raising Purchase Orders for internal purchases and managing the monthly expenses for the Group CEO, ensuring the correct approval processes are adhered to and
- Build relationships with key contacts on behalf of the Group CEO and act as a first point of contact for any incoming calls/visitors
- Providing administrative support to the Board of Directors including scheduling meetings, booking travel and managing expenses/timesheets as required
- Supporting the Receptionist in ensuring a smooth running of the office and facilities, including providing Reception cover during lunch breaks, busy periods and holidays
- Become a first aid officer and fire warden, completing necessary training and ensuring staff are trained on all fire emergency measures, fire drills etc.
- Monitor general inbox and gener

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