Trainee Company Secretary

2 weeks ago

London, United Kingdom Tokio Marine HCC Full time

**Job Title**: Trainee Company Secretary

**Reporting to**: Deputy Company Secretary

**Position Type**: Permanent, Full time

**Hybrid Working**: 3 days in the office, 2 days remotely

**Overview**

We have an opportunity for a graduate who is looking to pursue a career as a Company Secretary to join a small and busy secretariat to administer and provide corporate governance and company secretarial administration and support to ensure the overall smooth and efficient running of the Tokio Marine HCC International governance structure.

We are seeking a motivated and confident individual with excellent communication and organisation skills, who has the enthusiasm and commitment to developing a career within the company secretarial field whilst undertaking relevant professional qualifications.

**Job Purpose**

The role will require the employee to develop an understanding of TMHCC International’s corporate structure, processes, and management and develop an understanding of the principles of corporate governance.

**Key **responsibilities**

The Trainee Company Secretary and Administrator’s primary responsibility is to support the Company Secretariat, and perform the following key functions:

- Assist in the collation and production of board and committee/group packs and following up on action points
- Assist with the updating and management of TMHCC International corporate structure charts and governance structures
- Assist the Assistant Company Secretaries with the maintenance of the statutory and other records for all entities within the Tokio Marine HCC International group and ensure the timely submission of statutory filings for those entities.
- Assist with responses to KYC enquiries
- Assist the Assistant Company Secretaries with the submission of the quarterly return to TMHD (via Houston).
- Liaise with senior individuals throughout TMHCC International.
- Support the Secretariat in a wide range of administrative functions
- Assist in researching legislative, regulatory and governance matters
- Assist with Group-wide projects and ad hoc matters
- Liaising with other departments to resolve/collaborate on issues whilst identifying and prioritising your own workload.
- Assisting with ad-hoc projects and other departmental tasks that may be required from time to time.

**Performance Objectives**
- Develop understanding of insurance industry and TMHCC’s business
- Understand TMHCC’s governance structure and the support provided by the Company Secretarial team
- Familiarised with the Company Secretarial team’s processes, procedures, and expectations

**Skills and **E**xperience***

**Essential Skills, Experience and Qualification**
- Drive and commitment to the Company Secretarial profession and to complete the ICSA qualification (if not completed)
- Strong verbal and written communications skills, accuracy, and attention to detail especially in written work.
- The ability to communicate effectively with people at all levels of an organisation.
- Computer literate with an excellent knowledge of the Microsoft Office suite, including Word (extensive formatting experience) and Excel, and relevant software.

**Desirable Skills**
- Educated to degree level
- Previous company secretarial experience is desirable for not essential
- Ability to work proactively under own initiative, prioritise, handle time pressure and manage multiple projects at the same time with flexibility to adapt to shifting expectations.
- Self-motivated, as well as a strong team player with a keen sense of ownership and desire for continuous improvement.

“Tokio Marine HCC is a leading specialty insurance group with offices in the United States, the United Kingdom, Europe, and other locations. With the strength and stability that comes from being a member of the Tokio Marine group, and more than forty years of growth, profitability, and stability, we offer important insurance products that most people do not even know exist.

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