Accounts Receivable Assistant

2 weeks ago


South Kensington, United Kingdom Imperial College London Full time

An exciting opportunity has arisen for two team assistants to join the vibrant and busy Income Department within Imperial College London. We are seeking a highly organised, enthusiastic and motivated individual to join the Accounts Receivable Team to deliver a high quality service with professionalism and first class customer care.

***The post holder is responsible for the creation, credit checking, and maintenance of accounts, inputting and distribution of invoices and sundry documentation and the receipting, processing, and allocation of payments and refunds to College using a variety of payment systems and Oracle.

You will understand and use of the income modules within the Oracle Financial system, interrogating the on-line bank statements to identify and locate payments allowing the bank reconciliation process to take place.

**Duties and responsibilities**:
The main duties of the post will include:

- The creating, maintenance and credit checking of new accounts within the finance system and CID generator by using Credit Reference Agencies, company financials, and other sources to help determine risk levels and undertake due diligence or seek necessary approvals.
- Inputting of ad-hoc Invoices, adjustments and credit memo’s from relevant departments confirming details are correct, attaching scanned images of backing documentation where applicable and liaising with VAT team to confirm applicable rates.
- Using various systems, including banking portals, Pay360, Oracle, Flywire, and Convera to manage the end-to-end processing of payments.
- Investigating unapplied receipts held within various suspense and deposit accounts and communicating with remitters or internal customers to determine correct posting.
- Processing refunds to students, funders and other customers via the appropriate methods ensuring proper approvals are in place.

**Essential requirements**:

- High school diploma or equivalent.
- Proven working experience as Accounts Receivable Clerk, bookkeeper, accountant, or equivalent, preferably in a Shared Services environment
- Working knowledge of MS Office products
- Excellent client and customer service skills

**Further information**:
This position is a full-time and open-ended role and you will be based in our South Kensington Campus.

Hybrid working may be considered for this role. Staff working in roles that are suitable for hybrid working will normally be expected to work 60% of their time onsite. The opportunity for hybrid working will be discussed at interview.

More information is available on the following web page: Work Location Categories (from 30 September 2023) | Administration and support services | Imperial College London

**Documents**:

- Job Description - Accounts Receivable Assistant.pdf



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